Staff Assignment: General Reporting Info

Owned by IDOE
Last updated: Aug 05, 2024 by Michelle Tubbs
2 min read

Overview:

Staff Assignment Associations establish those staff as Key Contacts at the school or corporation level for IDOE and other communication purposes. Staff Assignment Associations identify those staff for certification purposes with State and Federal reporting requirements. Staff Assignment Associations identify those staff for security access to IDOE platforms.

Staff Assignment Data Impacts:

  • Data Exchange Contact List

  • IDOE Targeted Communications

  • IDOE Systems through LINK Portal

  • Staff Assignment Certification

Staff Assignment applies to:

  • Public schools (both Traditional and Charter)

  • Nonpublic schools participating in the Choice Scholarship program

  • State Schools (Department of Correction, Indiana School for the Deaf, Indiana School for the Blind)

Staff Assignment requires following data points sent via Vendor or Template:

(click to see more detail):

  • SPN

  • Staff Classification

  • Staff Begin Date

  • Staff End Date if applicable

  • ContractEdOrgID

  • SPN

  • Employment Status

  • Hire Date

  • End Date if applicable

  • Full Time Equivalency

  • ContractDays

  • ContractSalary

  • Supplemental Salary

  • PercentTitleISalary

  • PriorProfessionalExperience

Reporting Timeline:

Begins

Ends

Notes

Certification Cycle

Begins

Ends

Notes

Certification Cycle

July 1

June 30

Staff Assignment data may be provided any time throughout each school year. Identified Staff Assignments for certification must be provided and verified for accuracy by June 30.

July Certification

General Reporting Info:

  • Staff ID (SPN) must first exist within Ed-ID

  • NOT all staff require a Staff Assignment association record.

  • Report staff as needed with an accurate staff classification descriptor identifying their role or assignment with the reporting educational organization.

  • Staff may have more than one Staff Assignment record provided.

    • Staff may have more than one ‘role’ or assignment with the reporting educational organization which requires multiple assignment records.

  • Staff Assignments identify staff for one or more of the following:

    • Access to IDOE platforms; such as Data Exchange, EdPlan Tile, etc.

    • Direct communications sent from IDOE

    • Certification of Staff Assignment (formerly CP) data in July

    • Key Contacts for Data Exchange reports

    • Authorization to certify or sign-off on data in each certification cycle

  • Staff assignment data should be kept up to date throughout the school year.

  • Provide staff assignment records as needed to identify any new staff and their role or assignment.

  • Provide staff assignment records as needed to identify changes in a staff’s role or assignment.