News for Vendors

Jun 28, 2024

2025 is ready for July 1, 2024; below are URLs for connection/reporting.

2024-2025 School Year URLs:

OAuth token url : https://dataexchange.doe.in.gov/oauth/token
2025 DEX API url: https://dataexchange.doe.in.gov/data/v3/2025

ODSAPI: https://dataexchange.doe.in.gov/data/v3/2025
Token: https://dataexchange.doe.in.gov/oauth/token
IDOE Identities: https://dataexchange.doe.in.gov/identity/v2/idoe/

Jun 26, 2024

2025 ODS and API will be available after 7/1/24 - URL will be provided in communication coming - NO changes to the Keys/Secrets
2025 Descriptor list is being finalized
Credits Earned are not required for Elementary and Middle School courses. Legacy reporting of code 9 for those courses is no longer required. IDOE is finding credits earned provided for non-credit bearing courses.
Credit Type ‘missing’ from High School courses (outcomes) so IDOE is looking to add a validation requiring the credit type.
In case this impacts anything in your systems; below if updates provided today from IDOE development:

CourseCode	CourseTitle	Note
7204	Automotive Body Repair	Space after name in ODS
7201	Business Management Capstone	Update name
7206	Plastic Body Repair and Paint Fundamentals	Space after name in ODS

Jun 5, 2024

Changes being made for API Validation 400 Messages on Student, Student Ed Org Association, Staff providing what data element is mis-matched.
- Current Student message: Validation of 'StudentPost' failed.\n\tStudent with unique id xxxxxxxxx was not matched successfully in the Ed-ID system. Please verify through the Ed-ID system before resubmitting this student.
- Updated Student message: Validation of 'StudentPost' failed.\n\tStudent data submitted for STN xxxxxxxxx has the following mismatches with data in the Ed-ID system. Please verify through the Ed-ID system before resubmitting this student.\r\nMismatch in first name: Submitted 'Marteen', Ed-ID has 'Martin'. Mismatch in last name: Submitted 'Rogar', Ed-ID has 'Rogers'. Mismatch in gender: Submitted 'Male', Ed-ID has 'Female'. Mismatch in birth date: Submitted '2009-03-05', Ed-ID has '2009-04-05'.
- Current Student Ed Org message: Validation of 'SudentEducationOrganizationPost' failed.\n\tStudent sex code or race code or language code in the request does not match with information in the Ed-ID system for xxxxxxxxx . Please verify through the Ed-ID system before resubmitting this student.
- Updated Student Ed Org message: Validation of 'SudentEducationOrganizationPost' failed.\n\tStudent data submitted for STN xxxxxxxxx has the following mismatches with data in the Ed-ID system. Please verify through the Ed-ID system before resubmitting this student. \r\nMismatch in race: Submitted 'White', Ed-ID has 'Asian'. Mismatch in gender: Submitted 'Male', Ed-ID has 'Female'.
- Current Staff message: Validation of 'StaffPost' failed.\n\tStaff with unique id xxxxxxxx was not matched successfully in the Ed-ID system. Please verify through the Ed-ID system before resubmitting this staff.
- Updated Staff message: Validation of 'StaffPost' failed.\n\tStaff data submitted for SPN xxxxxxxx has the following mismatches with data in the Ed-ID system. Please verify through the Ed-ID system before resubmitting this student.\r\nMismatch in last name: Submitted 'Rogar', Ed-ID has 'Rogers'. Mismatch in birth date: Submitted '1999-03-05', Ed-ID has '1999-04-05'.

May 23, 2024

Data Exchange will NOT have the discipline roster available to school staff on the validation tab. The roster WILL be available on the certify tab. This roster is the same and this roster will need to be utilized by school staff for troubleshooting their validation messages. IDOE support team will also use this roster when assisting the schools. We apologize for any inconvenience this may cause. The roster will be available in the 2024-2025 school year.
Arrest data reported in conjunction with a suspension or expulsion (action) and not reported as a separate record will be counted for certification by utilizing the arrest on/off property information. Schools will not find this information on the discipline roster as we did not have a field for arrest on/off property built in. We will be making updates to the roster to assist with this concern next school year. However, it is expected for schools to report the arrest data as a separate record. (This can be found in the ODS discipline action records and support team can assist as needed if a school feels their counts are inaccurate)
Criminal gang related events was not added to the roster and this was an oversight on my part. We will be making updates to the roster for next school year. (This can be found in the ODS student discipline incident behavior records and support team can assist as needed if a school feels their counts are inaccurate)

May 13, 2024

Vendor Dev environment for School Year 2025 is ready. SIS vendors do not have to request new keys and secrets, the 2024 keys and secrets should work for 2025 environment as well. Here are the updated URLs:

Required URLs:

Swagger: https://dataexchangevendor.doe.in.gov/swagger/v3/swagger/index.html?year=2025&urls.primaryName=Resources
ODSAPI: https://dataexchangevendor.doe.in.gov/data/v3/2025
Token: https://dataexchangevendor.doe.in.gov/oauth/token
IDOE Identities: https://dataexchangevendor.doe.in.gov/identity/v2/idoe/

Aug 22, 2024

Method Credit Earned Descriptors; Summer participation 50% to 89% and Summer participation 90% or more should now be corrected (removal of the word ‘school’ from the description)
Duplicated Language Codes were introduced and have been removed; I am waiting for an updated descriptor list to post out
Circumstance Relevant To Timeline Descriptor 1 was removed from the 2025 descriptor list. IDOE has found we need to keep this as an allowable descriptor for historical reporting purposes. Updates have been made to Knowledge Hub pages stating this descriptor is not allowable for 2025 reporting. A validation is being created that will fail a record if this descriptor is reported with dates after 7/1/24.
IDOE is moving forward with adding Attempt Status Descriptor to the Student Section Association. Information will be coming with updates to vendor documentation.
New Staff Assignment is coming - posted on In Development page also. Ed-ID Requestor is being created.
Update on Discipline reporting; Schools will need the ability to provide an incident date prior to the first day of the school year when the incident results in an action (suspension or expulsion).

Aug 21, 2024

Discipline reporting guidance that may impact discipline programming; IDOE business owner needs schools to have the ability to report accurate incident dates when outside of the school calendar in each reporting school year (7/1 - 6/30).

Aug 9, 2024

Student Accommodations for 2024-2025 being updated and descriptor list for vendors shows what is coming from development by IDOE.

Sep 6, 2024

Student Transcript Tab (Student Section Association) updated on 2025 IDOE EdFi 6.1 Vendor Documentation v1.0 showing addition of Attempt Status Descriptor field. Also updated on the API Datastructure tab.
Language Codes updated; email also sent to all vendors with excel spreadsheet of the changes