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Note

NOTE: A Student record must exist / be created via the Ed-ID Portal before a Student Demographics (Education Organization Association) record can be submitted. For more on how to do this, click here.

Student Education Organization Association records include:

Student’s Race and Ethnicity:

  • Report a student’s race and ethnicity data by referencing this Race Descriptor chart.

  • Utilize the Determining a Student’s Race and Ethnicity resource as needed.

  • NOTE: When a student’s race information does not match to data provided in Ed-ID an error message will be returned and either Ed-ID (source of truth) must be corrected or the record being provided to Data Exchange must be corrected.

  • Note: PK-12 Students reported in Data Exchange must have a Sex reported and “Unknown” cannot be reported.

...

Student’s Gender:

  • Report a student’s birth or identified sex using the below identified descriptors for Data Exchange.

...

Sex Descriptor

Male

Female

  • NOTE: When a student’s sex information does not match to data provided in Ed-ID an error message will be returned and either Ed-ID (source of truth) must be corrected or the record being provided to Data Exchange must be corrected.

  • Note: PK-12 Students reported in Data Exchange must have a Sex reported and “Unknown” cannot be reported.

...

Student’s Language:

  • Report a student’s language by referencing the list of Language Descriptors found here.

  • Utilize the Home Language Survey (English) (Spanish) resource as needed.

...

Student’s Limited English Proficiency and ELL Instrument Used:

  • If the student qualifies Students qualifying as an Multilingual Learner, reference the Limited English Proficiency Descriptor chart and the ELL Instrument Used Descriptor chart.

    • Report the student’s current limited English proficiency level obtained from a placement test, screening, or the last WIDA assessment.

    • this would be the same proficiency level as currently reported on the Multilingual Learners collection.

...

Student’s Country of Birth:

...

Student’s Initial Date of Entry in US Schools:

  • Report US Initial School Entry Date for KG-13 grade level students born outside of the US or US territories

    • Note: Date of Entry into US schools begins when entering KG. This field should be left blank for PK students.

...

Student’s Address:

  • Student Address information should be kept up to date throughout the school year.

  • Identify the type of address being reported for the student using the table below.

Type of Address

Home

Mailing

  • Schools may need to report both a home and mailing address on a student if the family prefers to have their mail delivered to a PO Box.

  • Note: The home mailing address may be utilized to determine the student has legal residency within the state of Indiana while a PO Box does not provide this level of information. The state requires a “home” type address in case of audits to determine the student has legal residency within the state of Indiana.

...