Student Education Organization Association records include:

Student’s Race and Ethnicity:

• Report a student’s race and ethnicity data by referencing this Race Descriptor chart.

• Utilize the Determining a Student’s Race and Ethnicity resource as needed.

• NOTE: When a student’s race information does not match to data provided in Ed-ID an error message will be returned and either Ed-ID (source of truth) must be corrected or the record being provided to Data Exchange must be corrected.

• Note: PK-12 Students reported in Data Exchange must have a Sex reported and “Unknown” cannot be reported.

Student’s Gender:

• Report a student’s birth or identified sex using the below identified descriptors for Data Exchange.

• NOTE: When a student’s sex information does not match to data provided in Ed-ID an error message will be returned and either Ed-ID (source of truth) must be corrected or the record being provided to Data Exchange must be corrected.

• Note: PK-12 Students reported in Data Exchange must have a Sex reported and “Unknown” cannot be reported.

Student’s Language:

• Report a student’s language by referencing the list of Language Descriptors found here.

• Utilize the Home Language Survey (English) (Spanish) resource as needed.

Student’s Limited English Proficiency and ELL Instrument Used:

• Students qualifying as an Multilingual Learner, reference the Limited English Proficiency Descriptor chart and the ELL Instrument Used Descriptor chart.

  • Report the student’s current limited English proficiency level obtained from a placement test, screening, or the last WIDA assessment.

  • this would be the same proficiency level as currently reported on the Multilingual Learners collection.

Student’s Country of Birth:

• Accurately report a student’s country of birth by referencing this Country Descriptors chart.

Student’s Initial Date of Entry in US Schools:

• Report US Initial School Entry Date for KG-13 grade level students born outside of the US or US territories

  • Note: Date of Entry into US schools begins when entering KG. This field should be left blank for PK students.

Student’s Address:

• Student Address information should be kept up to date throughout the school year.

• Identify the type of address being reported for the student using the table below.

• Schools may need to report both a home and mailing address on a student if the family prefers to have their mail delivered to a PO Box.

• Note: The home address may be utilized to determine the student has legal residency within the state of Indiana while a PO Box does not provide this level of information. The state requires a “home” type address in case of audits to determine the student has legal residency within the state of Indiana.

Enter the AddressBeginDate

• Report the first date of the school calendar, the first date of the student’s enrollment, or the first date of the student providing updated address information.

9. Enter the AddressEndDate

• Report the last date prior to a student providing updated address information.

• Schools are not required to provide updated begin/end dates to student address information when making a correction to a current address.

• Schools are not required to provide end dates on all address records at the end of each reporting school year.

NOTE:

• Address information is shared with other state agencies for relevant mailings to parents.

• Address information is utilized in cases of audits to show proof the student resided in Indiana when receiving membership funding.