NOTE: A Student record must exist / be created via the Ed-ID Portal before a Student Demographics (Education Organization Association) record can be submitted. For more on how to do this, click here.
How to Report a Student’s Limited English Proficiency and ELL Instrument Used:
If the student qualifies as an Multilingual Learner, reference the Limited English Proficiency Descriptor chart and the ELL Instrument Used Descriptor chart.
Report the student’s current limited English proficiency level obtained from a placement test, screening, or the last WIDA assessment.
this would be the same proficiency level as currently reported on the Multilingual Learners collection.
How to Report a Student’s Country of Birth:
Accurately report a students' country of birth by referencing this Country Descriptors chart.
How to Report a Students' Address:
Student Address information should be kept up to date throughout the school year.
Identify the type of address being reported for the student using the table below.
Type of Address |
|---|
Home Mailing |
Schools may need to report both a home and mailing address on a student if the family prefers to have their mail delivered to a PO Box.
Note: The home mailing address may be utilized to determine the student has legal residency within the state of Indiana while a PO Box does not provide this level of information. The state requires a “home” type address in case of audits to determine the student has legal residency within the state of Indiana.
Enter the AddressBeginDate
Report the first date of the school calendar, the first date of the student’s enrollment, or the first date of the student providing updated address information.
9. Enter the AddressEndDate
Report the last date prior to a student providing updated address information.
Schools are not required to provide updated begin/end dates to student address information when making a correction to a current address.
Schools are not required to provide end dates on all address records at the end of each reporting school year.
NOTE:
Address information is shared with other state agencies for relevant mailings to parents.
Address information is utilized in cases of audits to show proof the student resided in Indiana when receiving membership funding.