Staff Section: General Reporting Info
- Emma Kershner
- Michelle Tubbs
Overview:
Staff Section reporting identifies those staff associated to a classroom (scheduled or responsible for) and creates the relationship between the staff and the student for course outcome reporting.
Staff Section Data Impacts:
Student Course Outcome certification
Staff Assignment certification
Special Education Teacher classification counts
English Learner Teacher classification counts
Staff Section applies to:
Public schools (both Traditional and Charter)
Nonpublic schools participating in the Choice Scholarship program
State Schools (Department of Correction, Indiana School for the Deaf, Indiana School for the Blind)
Staff Section requires following data points sent via Vendor or Template:
(click to see more detail):
Reporting Timeline:
Begins | Ends | Notes | Certification Cycle |
|---|---|---|---|
July 1 | June 30 | Staff Section data may be provided any time throughout each school year. Staff Section data must be provided for Student Course Outcomes and Staff Assignment (to calculate staff counts for Special Education and English Learner teachers as needed). Staff Section data should be verified for accuracy by June 30. | July Certification NOTE: while Staff Section data may not be a separate certified dataset it does impact Course Outcomes and Staff Assignment certification. |
General Reporting Info:
Staff ID (SPN) must first exist within Ed-ID
NOT all staff require a Staff Section association record.
NOT all staff require students to be associated to the Staff Section.
Example: Staff Section is created to identify the staff as a Special Education or English Learner Resource Teacher but does not have a scheduled classroom with students.
Report a staff section record (staff scheduled or responsible for) associated with each student academic record.
Staff section records must align to the student academic record to create the relationship between the staff and the student for course outcome reporting (course transcripts).
Alignment of the Session Name, Local Course Code, and Section Identifier are required to the Student Section record. This creates the relationship between the staff and student for course outcomes.
Staff section records are not required when reporting transfer credits from out of state, homeschool, or other means that would not be provided from an Indiana Educational Organization through normal scheduling.
Reference Method Credit Type Earned to determine when Staff Section records are required.
Report Classroom Position descriptor with each Staff Section record.
Classroom Position data will be certified with the Staff Assignment to identify those staff who are Special Education or English Learner teachers.
Staff who are neither Special Education or English Learner teachers are to be reported with Classroom Position descriptor 0 = Not a special education or EL (multilingual) teacher.
Reference Classroom Position Descriptors for assistance in reporting the accurate descriptor value.
Report the Begin Date and End Date identifying when the staff is associated to each section record.
NOTE: Begin Dates are required and unique to the record which will cause a secondary record when the begin dates do not match.