Known & Resolved Issues

CE not loading for certification

CE data certified in October not loading for July certification resulting in July certified count reflecting any Staff Employment records submitted after October certification. Also likely the cause of CP-1 message triggering in error

July Staff Employment certification

resolved

Development has found the cause and expects to have resolution this week

April Certification Signoff

Some administrators are unable to signoff for April data

Special Education April Certify

resolved

Waiting on HelloSign vendor to determine what is causing this issue.

Established signoff order LEA administrator first - Financial administrator second

Summer school certification counts (course outcomes)

Students reported with Summer School outcomes (date found in the ODS) who are not loading for verification and counts in July certification.

Course Outcomes

Students reported with summer school outcomes are not loading for validation and certification at this time. Development has found the cause will be addressing in time for July certification.

GR-34 and GR-35 Triggering Twice

GR-34 and GR-35 are showing as duplicated in validation results.

Graduate Validation Error Messages

Development team has identified the cause and working to resolve the issue so only one message will be returned.

Special Education Reason code 99

Students whose SE program record is ended with code 99 are populating to the SE Termination Roster in error.

Special Education Termination Roster

TR-6

TR-6 is triggering for special education termination when the SSA exit date and SE program end date match and TR Reason code 1-transfer to regular education is reported.

Special Education Termination

Development anticipates resolution March 2024.

CC-10

CC-10 is showing there is no matching staff when schools are able to verify there is a matching staff section to the student for an outcome. IDOE is finding this is happening when a staff is associated to more than one Ed Org ID.

Course Outcomes

IDOE development is making a correction to the load process for teaching staff associated to more than one school.

Membership/Attendance Virtual Counts

.5 Virtual and absence days are not calculating accurately.

Membership

IDOE will review students with a virtual program association and have been reported with multiple days of .5 day virtual attendance to make sure the virtual vs non-virtual funding is accurate for February.

2/26/24: Approved for deployment on 3/8/24

Special Ed Certification Count

Special Education students serving an expulsion (reported on enrollment record with code 33) and revoking or ending their program services (reported with a termination code) are showing certified inaccurately on the SE roster and summary.

Special Education roster and certification summary.

IDOE will review all data after the December certification closes to determine students certified incorrectly. Schools will be notified of any students with a termination to their SE program record prior to 12/1 and having an exit reason of 33. There is no further action required from the schools. No termination code will correct the students to show as excluded from the counts.

Title I Counts

Title I services provided are not loading correctly from the ODS for certification counts. Students with services reported in the ODS are showing incorrectly on the summary as Eligible Not Served.

Title Summary and Title rosters.

Development has found the cause and a support ticket is being created to fix the issue.

Fix was deployed 12/21/23.

CC-10 & CC-11

CC-10, CC-11, CC-12 triggering in error for students who are service only or ADM 2 has been identified and turned over to development 

Course Outcomes

Fix was deployed 11/30/23.

SE-23

Special Education PROGRAM conflicts

SpEd Certification

IDOE development is investigating concerns with SE program conflicts. Examples were needed and have now been received. IDOE focus is currently resolving concerns with October and will then begin to focus on December.

10/27 - The resolution for this issue is currently in QA testing.

11/16 - The fix for this issue has been deployed

11/21/23 = IDOE is aware that there are instances where both LEAs do not see the SE-23 conflict message. Matter is under investigation.

11/27/23 - emails are being sent out informing both schools of conflicts that need resolution.

ME-46

Students with end dates to their Virtual program record prior to the census date are failing.

Membership certification

IDOE is analyzing the issue and will not be able to have a solution before October certification. WORKAROUND; schools will need to remove the end date on the program record until after 10/2 and then can add back. FYI-Students are being funded by the number of attendance days virtual vs. non-virtual and not by the program association.

UPDATE 1/11/24: Development is investigating this concern and hope to have resolution prior to February 1, 2024 count date.

Deployment on 1/23/24 to correct issue.

Pupil Enrollment Roster

COLS is not populating. This was turned off by IDOE. At this time the data will not show on the roster.

PE Roster

COLS is found on October PE files.

Pupil Enrollment Roster not updating

PE roster entry date does not match entry on SSA

PE Roster

PE roster corrections completed

Graduate-12

GR-12 is triggering for SAR records reported with Diploma Level Type 13 in error.

Graduate validation results

Diploma Level (code 13) now recognized and no longer causing GR-12 to trigger.

Template 011 - Other Personnel

Upload error triggered when FTE is 2 digits (14.00)

Failed upload results in Personnel Category and FTE not added to Other Personnel

Fix deployed

Development team investigating.

Validation Runs

Validation runs are failing for a small number of LEAs at this time

Validations Tab

Attendance-1

AT-1 is triggering for students in error.

Attendance validation results

FIx has been deployed.

Multilingual Learners - ML-8

Students with language 211 (English) and birth country of USA are receiving ML-8 error message incorrectly.

Multilingual Learners validation results

Fix deployed.

English speaking, born in USA receiving ML-8 Exclusion. IDOE looking to have those exclusions removed. Original concern (strike though) has been resolved. Development team investigating. Seems to be caused when students have more than one enrollment record provided by a non-pub and public school.

Conflicts - AT-4

Schools are receiving conflicts in error when a student has a one-day mobility record provided from the conflicting school where the enrollment school’s start date is before the one day mobility record.

Attendance, Membership, etc. areas involving enrollment records where both schools are reported as primary ‘true’

Issue resolved

Template 017_Student Demographics

Template upload failing

Failed upload results in student demographics not being added to the student

Fix has been deployed.

Enrollment Counts

Overall enrollment from Overview Tab and Student School Association from ODS resource under Submission Tab; Overall enrollment report is showing/counting students with exit dates provided in ODS.

Overall Active Enrollment counts

Concern reported to development for investigation.

Mismatch on race - Alaska Native

400 error is triggered for the race mismatch for students with race code Alaska Native. Ed-ID contains the spelling ‘Alaskan Native’. DEX ODS has corrected the code to the grammatically correct code of ‘Alaska Native’.

400 mismatch error is triggered

Spelling corrected in Ed-ID.

Calendar - CL-6

Rule was not inactivated with first known issue resolution

Causing calendars to still fail

Correction made and validation run being completed by IDOE overnight of 8/2 should result in CL-6 no longer showing beginning 8/3. Confirmed CL-6 no longer triggering on 8/3.

Validation Runs

IDOE nightly validation did not run for approximately 340 LEAs on 8/2/23. IDOE is working on cause and solution.

Validation Tab/Validation Results

All LEAs validations processed evening of Aug. 13th

Validation Tab

Validation tab stuck Loading

Validation tab

Calendars Failing

All calendars are failing at this time

Since calendars are failing, all attendance data will fail as will membership data.

Running another validation either by school or waiting for nightly validation run will resolve issue.

Attendance-11 triggering

New validation rule not operating as expected

May be triggering for records where student enrolled in two buildings in the same corp (one primary false and one primary true) with begin dates and no exit date

Issue resolved.