Known & Resolved Issues

GCE-8

GCE-8 is currently triggering in error when a concurrent or subsequent 3rd grade primary FALSE enrollment is found during the assessment window in the prior year. This will be adjusted to look only for primary TRUE enrollments during the assessment window.

GCE

TROUBLESHOOTING

Sep 2, 2026

NOTE: GCE-8 should not be triggering for students exited from grade 3 prior to 3/1/26 when no subsequent primary TRUE enrollment is found in grade 3 during the assessment window. 

ME-38 issue

Some Choice Schools may be experiencing ME-38 for students with an approved Choice scholarship. This is the highest priority to resolve.

Membership

RESOLVED

Aug 27, 2026

Sep 3, 2026

Resolved 9/3/26 - please re-run validation to confirm resolution.

Roster on Validate page in DEX

The Membership roster visible on the Validate page is showing an enrollment entry date is appearing as 1 day prior to actual entry date that is in the ODS.

Validate page - ME roster

TROUBLESHOOTING

Aug 13, 2026

Aug 20, 2026

Membership roster on the Certify page is not impacted.

Calendar start date

IDOE is creating additional logic to account for a calendar begin date that is a non-instructional calendar event due to cancelation, waiver, etc.

Membership

TROUBLESHOOTING

Aug 20, 2026

Aug 20, 2026

IDOE has discovered that non-instructional calendar events are not being recognized as the start date in the calendar. Example: school was to begin 8/12 but 8/12-8/14 calendar events are Canceled - Weather. SSA begin dates of 8/12 are causing ME-53. This will not cause an error after logic adjustment. Please do not adjust SSA entry date as a way to resolve. Please note: In this example scenario, attendance records should not be expected or reported on dates 8/12, 8/13, or 8/14.

500 errors syncing data to DEX

IDOE is troubleshooting the intermittent syncing errors

TROUBLESHOOTING

Aug 5, 2026

Aug 7, 2026

see reporting notification 8/7/26

Template Upload Processing Delayed

IDOE is aware that DEX template upload processing is experiencing delays. While response time is being addressed, please refrain from uploading duplicate files as this will further increase system response time.

Template uploads in DEX

RESOLVED

Jul 28, 2026

Aug 6, 2026

Resolved

July Certification 2026 historical roster

Rosters do not include names

July 2026 Certification - historical

TROUBLESHOOTING

Jul 16, 2026

Jul 21, 2026

Development will determine if names will be included on historical rosters.

CC messages triggering for service only students

CC messages 10, 13,12,16 are triggering on service only students

Course Outcomes

KNOWN

Jun 29, 2026

Jul 2, 2026

See update in Weekly Announcement from Jul 2, 2026

07/02/2026 Weekly Announcement

Restraint Seclusion Upload Results in Error

Restraint Seclusion incidents over 100 not landing in ODS

Discipline: Restraint Seclusion

RESOLVED

Jun 11, 2026

Jun 25, 2026

Issue has been reported to develoment

GR Certification Summary

Alternate Diploma missing from Employability Skills grid on GR Certification Summary

Graduate Certification Summary

KNOWN

Jun 8, 2026

Jun 11, 2026

When an Alternate Diploma is reported for GR, the employability skills are in the ODS but there is no category for Alternate Diploma on the Employability Skills Section of the Certification Summary Grid. Will be addressed for SY 2027.

Reporting New Diploma Types

Reporting new diploma type codes 26, 27, 28,29,30,31 result in blank status on graduation cohort report

Graduation Cohort Report

RESOLVED

Jun 3, 2026

Jun 25, 2026

Updated July Certification Dashboard

IDOE has been made aware of the concern regarding the “Letter Grade Earned” field in the updated July Certification Dashboard. More information will be forthcoming.

July Certification Dashboard

REPORTED

May 11, 2026

Certified Position

CP-1 validation rule logic text includes the word “error” but should be “warning”.

Certified Position-1 rule logic text provided on validation baseball card.

REPPORTED

May 11, 2026

Text correction will be addressed in the 2026-2027 school year.

Discipline

ES-19 triggering in error when an update has been made to the behavior descriptor

Discipline

TROUBLESHOOTING

Apr 20, 2026

Apr 23, 2026

Resolution expected approximately Apr 30, 2026

Course Outcomes

CC-20 triggering in error when 0 credit reported for course code 0543. Course code 0543 should not trigger this error when credit earned is 0.

Course Outcomes course code 0543

RESOLVED

Apr 7, 2026

May 12, 2026

7th/8th grade grad plans not visible to schools on the Review page ODS resource for grad plans

The ODS is receiving submitted grad plans for 7th and 8th grade students but they are not visible when schools review the ODS resource on the review page.

Grad Plans

RESOLVED

Apr 6, 2026

May 12, 2026

Membership Conflicts

A membership conflict is generated when enrollment entry date is after census date

Membership

RESOLVED

Jan 30, 2026

Apr 16, 2026

Validation Page on DEX Validation Portal

When viewing previous validation results, the current rule set remains the current validation results instead of what they were during that previous run.

all current rule sets

RESOLVED

Feb 19, 2026

Feb 23, 2026

Updated Feb 25, 2026

Reported to support earlier this year, moved to Dev. for investigation 2/19/2026

UPDATED 2/23/2026: Per dev - The validation messages come from each validation so messages from each historical validation will update to show what they were at that point in time, however, the fields for Roster and Valid comes from the roster counts which will only ever be the current roster and valid counts. To help with clarity, dev will add text to those headers to read "Latest Roster" and "Latest Valid."  

UPDATE 2/25/2026: It has been decided to hide static totals when viewing prior validations. Totals for Valid and Roster will appear as N/A.

Weapon codes not landing in ODS

Jira 5142 created to address concern where weapons codes are not landing in the new location for the 2026 school year.

Discipline

TROUBLESHOOTING

Feb 2, 2026

Students exited on Feb ME count day failing - students enrolled 2/3/2022 certifying

Issue with the DEX Submission Cycle timezone is causing students exited on count day to fail and student enrolled after count date (2/3/26) to certify

Membership

RESOLVED

Feb 3, 2026

Feb 10, 2026

RESOLVED 2/6/26 Developers have determined solution to correct this and anticipate resolution by early week of 2/9/2026.

UPDATE 2/9/2026 status was moved back to troubleshooting due to being notified the fix did not fully resolve issues.

UPDATE 2/10/2026 - Issues with students exited on 2/2/26 being excluded has been resolved. Validation needed to certify. Schools with students entered on 2/3 certifying in error have been contacted by School Finance.

CC-8 triggering for 2025 Credit Correction Method

Credit Correction methods do not require student or staff section data. CC-8 should not be triggering

Course Outcomes

RESOLVED

Jan 28, 2026

ME-2 Exclusion Message for SEORA with end date

ME-2 triggers stating that SEORA responsibility is Attendance. Rules notes has been updated --UPDATE: Additional -reason for this exclusion might be the SEORA record has 'funding' BUT has been ended accurately so the system views this as null/blank indicating no funding which will cause ME-2 to be provided.

Membership

KNOWN

Jan 28, 2026

Validation message may be updated for the 2026-2027 school year.

Course Outcomes - SSA primary False

Course Outcomes for students with SSA primary false not loading for validation

Course Outcomes

TROUBLESHOOTING

Jan 13, 2026

GCE Errors

Students that have withdrawn from school AND have a valid Entry Grade Level Reason are triggering GCE errors

GCE error prevents STN from being validated for all data sets. Will prevent validation of remaining cycles such as Membership, Special Education, and all July Cert datasets

RESOLVED

Nov 3, 2025

Mar 13, 2026

Update: Resolved

Expect to have solution before February certification

Pupil Enrollment

Race codes missing from Student record - triggering PE-5

Pupil Enrollment

KNOWN

Dec 1, 2025

PE-6 triggering for STNs with missing race code. Race code was present for October certification. IDOE investigaton on going.

Special Education Termination

Correction to TR-13 rule logic

Special Education Termination

KNOWN

Students ending a program with reason 99 when updating disabilities will not receive TR-13 error message.

Course Outcomes

Correction to ETL process for loading students for course outcome validations

Course Outcomes

KNOWN

Students with school identified as primary ‘false’ will load for all CC validations. Only those with ‘false’ and ADM 2 will not be loaded for CC validations.

Discipline Validations

Discipline validation rules turned off

DEX Validation page

RESOLVED

Oct 22, 2025

Jan 13, 2026

UPDATE: Discipline rules turned on 1/13/26.

Discipline validation rules will not be turned on until after December Special Education count is complete.

Course Transcripts

DEX Review page will not display course transcript data LEAs with 150,000+ course transcript records

Review Page - Course Transcripts

KNOWN

Oct 6, 2025

Work around: to filter course transcripts, utilize the Review page filter and filter by school.

GCE-8 and GCE-9

GCE-8 and 9 triggering inaccurately

Good Cause Exemption validations

RESOLVED

Students with exit dates prior to March 1st are still getting errors, some students are getting warning (GCE-9) that should have an error when assessment data found with a DNP.

GCE-8

GCE-8 triggering on one day mobility records provided prior to the start of the school calendar

Good Cause Exemption validations

RESOLVED

IDOE does not require reasons for students not enrolling and have a one day mobility record. Updating logic to not trigger GCE-8.

GCE-1 and GCE-7 triggering in error

GCE-1 and GCE-7 triggering for SE service only LEA

Good Cause Exemption triggering for Service only

RESOLVED

Aug 27, 2025

This concern was to resolve those GCE reasons provided where the school does not report the necessary program record. IDOE is looking across all LEAs to locate the active program record provided by the school that is required to provide the program record.

GCE-8 - single-day mobility records

GCE-8 triggering for single-day mobility records for student not enrolled in current year

Good Cause Exemption triggering in error

RESOLVED

Aug 19, 2025