All Calendar Templates: How to Complete Template 001

Overview:

Here are the quick instructions for utilizing Template 001 EdOrg Calendar Session Grading Period.

Make sure to read the general reporting information for templates before proceeding. Failure to follow these guidelines will result in errors and/or data validation issues.

Before Beginning, Note:

All steps will be completed in Row 7, downwards.

Instructions:

1. Enter the SchoolYear for the data being submitted.

This is the current reporting school year and NOT the calendar year.
- Example: If the reporting school year is 2023-2024, the school year field should be 2024.
Note: Incorrect school year provided will cause data to not be found in Data Exchange.

2. Enter the SchoolID.

See the chart below for more details.

School ID: Public vs. Non-Public Schools

Public

Non-Public

School ID is a ten digit number comprised from current Corporation and State assigned ID

ALL School ID’s start with 10

Next current state assigned Corporation ID - example 1234

Last ends with state assigned School ID 6789

Example School ID: 1012346789

School ID is a ten digit number comprised from current Corporation and State assigned ID

ALL School ID’s start with 10

Next Corporation ID is always four zeros - example 0000

Last ends with state assigned School ID A456 with Alpha converted to number

A=1, B=2, C=3, D=4

Example: School ID: 1000001456

3. Enter the SessionName.

This IS freeform (up to 60 characters) and IDOE suggests providing the calendar year, with a season + semester.
- For example; “2019-2020 Fall Semester”.

4. Enter the TermDescriptor. The allowable Term Descriptors are listed below on the chart.

Note: The descriptors are both case and space-sensitive.

5. Enter the BeginDate and EndDate of each Term.

These should be formatted as [MM/DD/YYYY].
Note: Spreadsheets will often auto-format dates. Be sure to format the cell to “TEXT”, then type the date [MM/DD/YYYY].

6. Enter the TotalInstructionalDays.

This is the total number of instructional days in that term, between the begin and end date just recorded.

7. Enter the GradingPeriodDescriptor within each Term.

The allowable Grading Period descriptors are listed below on the chart (when entering make sure the program name matches EXACTLY what is allowable; caps, lower case, space.

8. Enter the BeginDate and EndDate of each GradingPeriod

Note: Again, the Begin Date should be formatted as [MM/DD/YYYY]
Continue adding Descriptors and Begin Dates as needed until completion.

9. Enter the GradingPeriodTotalInstructionalDays.

This is the total number of instructional days in that grading period, between the begin and end date just recorded.
Repeat this process as needed for each grading period reported within the term.

Remember: Templates must be saved as a CSV file (with cells formatted as TEXT) inside of a Compressed Zipped Folder, in order to process correctly.