Change Log: School Support Hub

Date (Most Recently Created)

Area

Document Name

Description of Change

Jun 21, 2024

School support Hub > Staff Employment & Staff Injury Template Instructions

https://idoe.atlassian.net/wiki/spaces/IKHTV/pages/748945409

Included this guidance in the Important Reporting Notes section of template instructions.

‘Any School Staff physical injury incident directly caused by a student’s action while on the job where one or more of the below criteria are met must be reported. Each reportable staff incident is to be provided for each category that applies.’

Jun 19, 2024

School Support Hub > Student Accommodations

https://idoe.atlassian.net/wiki/spaces/IKHTV/pages/465240098

Corrected item #3 guidance and Accommodations Descriptor spreadsheet column headers to match template 014 headers.

Jun 19, 2024

School Support Hub > Title I

https://idoe.atlassian.net/wiki/spaces/IKHTV/pages/496369665

Corrected guidance for item #9. Provide the word TRUE or FALSE for services provided rather than “T” or “F”.

Jun 17, 2024

School Support Hub > Multilingual Learners

Added guidance to General Reporting Info: under 5th bullet - Children born to U.S. citizens abroad

Jun 7, 2024

School Support Hub

Summer PCG Nightly Upload Process

Posted instructions under How To.

Jun 7, 2024

How to Report Graduate Pathways

How to Report Graduate Pathways

Updated local pathway codes.

Jun 5, 2024

School Support Hub

SIS Vendor Badging Status v6.1

Posted new document under General Resources.

Jun 4, 2024

Template 007 Instructions

How to Complete Template 007 (staff employment)

Corrected step #8 allowing salary to be reported with decimal value.

Changed guidance to read salary to be reported without decimal value.

May 21, 2024

Alternative Education guidance

How to Report Alternative Education

Completely updated reporting guidance page.

May 15, 2024 and May 2, 2024

Discipline reporting guidance

How to Report Discipline Incidents and Actions

Updated reporting guidance on reporting Actions.

Added Service Descriptor code 1 Notes: Student received services for part but not all of the out of school time.

Apr 18, 2024

Membership/Additional Student Programs

Virtual Program Association Reporting

Provided more guidance on reporting Virtual Education Program Association Records

Apr 17, 2024

Membership

Membership: General Reporting Information

How to Report Students for Choice Scholarship

How to Determine Students Counted for Membership

Corrected all Membership pages stating students must be 5 years of age by August 1st to October 1st for Choice Scholarship eligibility.

Apr 12, 2024

Student Accommodations

Accommodation Codes and Descriptors

Corrected subject codes 1-4, adding missing leading zero on both table and spreadsheet

Apr 12, 2024

Student Academic Record Descriptors

Student Academic Record Quick Reference Table

Updated Page 1 - bottom question (highlighted area shows change)

Apr 12, 2024

Student Academic Record Descriptors

Student Academic Record (Course Outcomes) Descriptors

Updated Credit Method Earned Transfer credit definition/use.

Apr 11, 2024

Staff Injury

Staff Injury: General Reporting Info

Updated reporting timeline

Apr 5, 2024

Staff Assignment and Contact

How to Report Staff Contact

Updated guidance on reporting staff contact records.

Apr 1, 2024

Enrollment

Updated guidance to student exit (Item #3, last bullet)

Dec 1, 2023

Special Education Termination

Update Termination code 16 to include students that attended non-public school or homeschool.

Mar 22, 2024

Template Hub

How to Complete Template 026 (Summer School) - can be found by task or by number

Provided instruction on completing template 026 when submitting only summer school outcomes.

Mar 22, 2024

Student Academic Record

How to Report Summer School Course Outcomes

Updated guidance on reporting summer school.

Mar 22, 2024

Graduate

Graduate Descriptors (Diploma Levels & PostSecondary Competency)

Same chart is updated with Graduate Template instructions.

Provided additional reporting notes on diploma levels and postsecondary competency.

Mar 20, 2024

Additional Student Program Reporting

Provided guidance scenarios for reporting Homeless program records.

Mar 13, 2024

Discipline (Template)

How to Complete Template 029

Updated guidance on completing template 029 when reporting Arrested as a discipline descriptor.

Mar 13, 2024

Attendance

How to Resolve Student Attendance Conflicts

Updated guidance on resolving both enrollment and accountable school conflict messages.

Mar 7, 2024

SE Non-Placement Codes

Special Education Non-Placement Code Chart

Added setting codes and guidance on what is allowed for reporting Undefined and Choice Voucher SE programs.

Mar 4, 2024

SE Evaluation Descriptor-Timeline Compliance Descriptors

Timeline Compliance Descriptors

Added codes 09 and 10 to Timeline Compliance descriptors.

Feb 26, 2024

FAQ: Staff Section

Question: Are districts supposed to publish a section even if a student(s) is not enrolled in it? Is this applicable to the Staff Section records as well?

Updated answer to provide reporting scenarios.

Feb 26, 2024

FAQ: Graduate

Question: What to I do with a student who graduates early?

Updated answer to include Diploma Award Date guidance.

Feb 16, 2024

Student Academic Record (Course Outcomes)

Method Credit Type Earned Chart

Additional methods added for Summer School reporting; affects all pages including completing template 026 with the Method Credit Type Earned Chart

Feb 12, 2024

Template Hub

Template 028 & Template 029 (Template by Task / Template by Number)

Added Templates 028 and 029, as well as supporting documentation.

Feb 6, 2024

Special Education Termination Reporting Guide

Updated Reason code 16 descriptor allowing for student serving expulsion

Jan 29, 2024

Alternative Education Reporting Guide

Alternative Education Descriptors

Removed the legacy outcomes descriptor chart (not in use starting in 2023-2024).

Jan 26, 2024

Student Enrollment Descriptors

Enrollment Descriptors

Added additional definition to exit code 16 and 33.

Jan 24, 2024

Student Academic Record (Course Outcomes) Descriptors, How to Report… and Template Hub (template 026)

Course Outcomes Descriptors

How to Report Student Academic Record

How to Complete Template 026

Added External Ed Org Id 1099990000 (Out of State) for reporting those colleges or universities located out of state for dual credit earned.

Jan 22, 2024

Membership

How to Determine EdOrg Responsibility

Added to Primary Responsibility “Attendance” last two bullets under 'This includes students”

Jan 18, 2024

Student Academic Record (Course Outcomes) Terminology

Medium Of Instruction

Added Definition/Use of Medium of Instruction

Jan 18, 2024

Enrollment: How to Report

How to Report Enrollment

Added additional guidance for updating enrollment record for Expelled students (#2 noted exception)

Jan 17, 2024

Student Accommodations

Student Accommodations: Assessment Codes and Descriptors

Updated allowable accommodations to assessments/academic subject

Jan 17, 2024

Template Hub (template 026)

How to Complete Template 026

Updated How to Complete template 026 Post Secondary to External Educational Organization Id; Updated for both Template by Task and Template by Number

Jan 17, 2024

Student Academic Record (Course Outcomes) How to Report…

How to Report Student Academic Record

Update How To reporting Post Secondary area updated to How To reporting External Educational Organization Id

Jan 17, 2024

Student Academic Record (Course Outcomes) Descriptors

Course Outcomes Descriptors

Update name of Post Secondary Institution Id to External Educational Organization Id

Jan 8, 2024

Student Academic Record (Course Outcomes) Reporting Guide/References

Student Academic Record Quick Reference Table

Update to title of Student Academic FAQ document

Jan 8, 2024

School Support Reporting Guides

Student Academic Record (Course Outcomes)

Update to title on Guide Button

Jan 3, 2024

Course Outcomes

Course Outcome Descriptors

Updated definition to Method - Classroom Credit

Dec 27, 2023

Special Ed Termination Chart found in Descriptors and How To Submit

Special Education Termination Descriptors

Additional guidance added to code 99

Dec 22, 2023

Enrollment Exit Descriptors

Enrollment Descriptors

Addition of Exit Code 51 to descriptor list

Dec 8, 2023

Reporting Guide: Staff Employment

Reporting Guide: Staff Employment and Staff Injury

Updated to new name: Reporting Guide Staff Employment and Staff Injury.

Dec 6, 2023

Reporting Guide: Special Education

General Reporting Info

See second bullet.

Dec 1, 2023

Template 005: Master Schedule

How to Complete Template 005

Clarification added to Step #6: the Sequence of Course is only reported on this template.

Nov 30, 2023

Template 021: Alternative Education

How to Complete Template 021

Step #3 and #5 updated.

Nov 14, 2023

Reporting Guide: Membership

How to Determine Students Counted or Excluded for Membership

Students in grade level KG may not be reported as dual enrolled.

Nov 9, 2023

Reporting Guide: Special Education

Special Education: Program Names and Setting Codes for Ages 5/KG and Ages 6-22

Removed Code “03” from Code Value & Setting Descriptor.

Nov 9, 2023

Reporting Guide: Course Outcomes

Course Outcomes: General Reporting Info

Added guidance under General Reporting Info

Oct 30, 2023

General Resources

Student and Staff Reporting Requirement Docs for CTEs

Added reporting requirement docs for CTEs

Oct 30, 2023

FAQ Library

FAQ Library

Added Career Centers (CTEs) button

Oct 30, 2023

Assessment Accommodations

2023-2024 Assessment Accommodations

Updated both School and Vendor areas Student Assessment Accommodations removing codes no longer allowable

Oct 6, 2023

Reporting Guide: Special Education Evaluation

Reporting Guide: Special Education Evaluation

Updated multiple documents

Oct 6, 2023

Reporting Guide: Special Education

Reporting Guide: Special Education

Updated multiple documents

Oct 2, 2023

Template Hub

How to Complete Template 008

Various edits to delineate reporting of School ID or Corp ID

Sep 27, 2023

Reporting Guide: Curricular Materials Assistance

Tutorial Video

Video Added

Sep 15, 2023

Reporting Guide: Course Outcomes & Template Hub

Course Outcomes Descriptors

How to Complete Template 026

Updated Credit Type Descriptors on the Descriptor table which also update the template reporting guidance.

Sep 15, 2023

Template Hub

How to Complete Template 027

Updated Guidance on reporting Diploma Levels

Sep 15, 2023

Reporting Guide: Membership

Tutorial for 2023-2024 (Video + SlideDeck)

Added resources

Sep 8, 2023

Reporting Guide: Staff Assignment

How to Report Staff Assignment

Updated Guidance on which staff requires Staff Employment records for July certification.

Sep 8, 2023

Template Hub

How to Complete Template 011

Updated Guidance for #4 and #5 (Column D and E)

Sep 8, 2023

Reporting Guide: Curricular Materials Assistance

2023-2024 Curricular Material Expenditure Form Instructions for Non-Public Schools

Added new document

Sep 8, 2023

Reporting Guide: Curricular Materials Assistance

2023-2024 Curricular Material Expenditure Form Instructions for Public Schools

Added new document

Sep 8, 2023

Reporting Guide: Membership

Residency Requirements Memo

updated for 2023

Sep 7, 2023

General Resources

2023-2024 IDOE Choice Department Monitoring Report

Added new document

Sep 7, 2023

General Resources

2023-2024 Submission Cycle Dates

Added new document

Sep 7, 2023

FAQ Library

FAQ Library

Added questions to multiple sections

Aug 28, 2023

Curricular Materials Assistance

Curricular Materials Assistance: General Reporting Info

Changes made to reporting guidance in compliance with legislative changes. Only nonpublic schools report this data.

Aug 24, 2023

Multilingual Learner

Reporting Guide: Multilingual Learners

All pages have updates from IDOE Business Owner review

Aug 24, 2023

Template Hub

How to Complete Template 027

Updated Guidance for Field #10 (Locally Created Pathway)

Aug 23, 2023

Template Hub

How to Complete Template 017

Updated Guidance for Field #1 (Ed Org Id)

Aug 21, 2023

School Support Hub

School Support Hub

Added General Resources Button/Area

Aug 21, 2023

Template Hub

Submission Guide & Dependencies Map

Updated Flowchart (added missing Template 006)

Aug 1, 2023

Template Hub

How to Complete Template 026

Updated Instructions

Jul 31, 2023

Reporting Guides: Course Outcomes

Course Outcomes: General Reporting Info

Clarified guidance under General Reporting Info

Jul 24, 2023

Template Hub

Submission Guide & Dependencies Map

Updated Flowchart

Alternative Education Descriptors

Alternative Education Descriptors