How to Report Pupil Enrollment
- IDOE
- Michelle Tubbs
- Emma Kershner
Pupil Enrollment Reporting:
PUPIL ENROLLMENT is NOT a separate or additional student enrollment dataset (collection).
However, for a Pupil Enrollment record to be created, the following data sets must be present:
1. Student Record
A student record must exist for all students reported with a school association (enrollment) record.
Ethnicity and Race data from the student record will be used to publish the diversity information of a district or school.
2. Student School Associations (Enrollment) Record
A Student School Associations (enrollment) record must exist for ALL students receiving any amount of educational services.
Refer to the Reporting Guide: Enrollment for detailed instructions on providing student school associations (enrollment) records.
A Student School Associations (enrollment) record where the primary school is identified as “False” will not be certified or counted for Pupil Enrollment.
3. Student Program Associations Record
Report accurate Student Program Associations for School Food Services when a student is eligible for:
School Food Services Free Lunch
School Food Services Reduced Priced Meals
Students reported with an active school food services program record on Fall Count Day will be included in the free/reduced counts on the Pupil Enrollment certification summary.
DO NOT report a Student Program Associations record for School Food Services if the student is not eligible for free or reduced priced meals.
Students without an active school food services program record on Fall Count Day will be included in the N/A count on the Pupil Enrollment certification summary.
Student Program Associations for School Food Services will be used to publish the percentages of Economically Disadvantaged students sub-group for a district or school.
Student Program Associations for Special Education, Multilingual Learners, High Ability, Homeless, etc. will be used to publish percentages of enrollment for a district or school.