All Staff Section: How to Complete Template 010
- IDOE
- Michelle Tubbs
Overview:
Here are the quick instructions for utilizing Template 010 Staff Association Staff Section.
Make sure to read the general reporting information for templates before proceeding. Failure to follow these guidelines will result in errors and/or data validation issues.
Before Beginning, Note:
All steps will be completed in Row 7, downwards.
Instructions:
1. Enter the SchoolYear for the data being submitted.
This is the current reporting school year and NOT the calendar year.
Example: If the reporting school year is 2023-2024, the school year field should be 2024.
Note: Incorrect school year provided will cause data to not be found in Data Exchange.
2. Enter the SchoolID.
See the chart below for more details.
School ID: Public vs. Non-Public Schools | |
|---|---|
Public | Non-Public |
School ID is a ten digit number comprised from current Corporation and State assigned ID ALL School ID’s start with 10 Next current state assigned Corporation ID - example 1234 Last ends with state assigned School ID 6789 Example School ID: 1012346789 | School ID is a ten digit number comprised from current Corporation and State assigned ID ALL School ID’s start with 10 Next Corporation ID is always four zeros - example 0000 Last ends with state assigned School ID A456 with Alpha converted to number
Example: School ID: 1000001456 |
3.Enter the staff SPN of who is teaching or responsible for each individual course.
Note: Make sure to format any cells with numbers as TEXT.
4. Enter the exact SessionName that you provided from the Calendar Templates (001, 002, 003 )Master Schedule templates (004, 005) and Student Section Association Template (017).
5. Enter the BeginDate & EndDate that a staff is assigned to each individual course.
These should be formatted as [MM/DD/YYYY].
Note: Spreadsheets will often auto-format dates. Be sure to format the cell to “TEXT”.
6. Enter the exact LocalCourseCode you provided on the Master Schedule Course Offerings Template (004), Master Schedule Section Template (005), and Student Enrollment Student Section Association Template (017).
Remember, this must be an exact match, including case and spacing provided.
7. Enter the SectionIdentifier that was provided on the Master Schedule Section Template (005).
Formatting Note: This must match the case and spacing used.
8. Enter the ClassroomPositionDescriptor of the staff member managing each course using the chart below.
Formatting Note: These code values are case and space sensitive; provide the code value (left column), not the text name in the definition.
Remember: Templates must be saved as a CSV file (with cells formatted as TEXT) inside of a Compressed Zipped Folder, in order to process correctly.