How to Report Multilingual Learners

Multilingual Learner Program Reporting Requirements:

Report an accurate begin date when the student enters a Multilingual Learner program which may be one of the following: 

  • First day of enrollment to the school if student already has a previous Multilingual Learner program type that will remain the same (used for returning or mobile students)

  • First date of identification in the program (i.e. via a placement test)

    • Historical dates are allowed for reporting the first date of identification in the program. 

  • First date of entering into a new Multilingual program (i.e. changing from ESL to Content-based ELD)

Report an accurate end date from one of the Multilingual Learner programs ONLY WHEN the student has one of the following: (Exit code will be 99=no longer qualifies)

  • Student Graduates

  • Student changes programs (i.e. ESL to Regular Education-Non-EL)

  • Schools DO NOT report end dates to the Multilingual Learner program when a student exits the school.

Report the accurate Multilingual Learner Program for all students participating or identified in one of the programs available in the chart below:

Multilingual Learning Program Name

Program Name

Details

Content-based ELD

This approach makes use of instructional materials, learning tasks, and classroom techniques from academic content areas as the vehicle for developing language, content, cognitive and study skills. English is used as the medium of instruction.

Dual Language/Immersion

           

Bilingual program beginning in Kindergarten or 1st grade, where the goal is for students to develop language proficiency in two languages by receiving instruction in English and another language in a classroom that is usually composed of half primary-English speakers and half primary speakers of the other language.

NOTE: This applies to native-English speaking students in Dual Language Immersion programs, either one or two way

EL-Parent Refusal

For families of ELs whom opt out of the formal EL program and refuse services. See the IDOE EL Guidebook section on Parent Refusal for more information.

ESL

Program of techniques, methodology, and special curriculum designed to teach ELs explicitly about the English language, including the academic vocabulary needed to access content instruction, and to develop their English language proficiency in all four language domains (i.e., speaking, listening, reading, and writing).

Heritage Language

Program that develops a student’s native language skills and literacy (i.e. Heritage Spanish for Spanish speakers; Heritage German for German speakers).

Newcomer

Newcomer programs offer specialized services and classes designed to meet the academic and transitional needs of newly arrived immigrants, including acclimation to U.S. schools and the development of foundational skills in English. Newcomer programs are short-term, typically lasting no longer than one year, and prepare students to enter more traditional ELD programs and mainstream instruction.

Regular Education-Non-EL

Program utilized for students who are not English learners. This can include: students who score proficient on the placement test; students who reach proficiency on the annual assessment and exit EL status; and English-speaking immigrant students.

Sheltered Instruction-ELs only

Sheltered English Instruction is an instructional approach used to make academic instruction in English understandable to EL students. Sheltered instructional approaches assist EL students in developing grade-level content area knowledge, academic skills, and increased English proficiency.

Structured Immersion

Structured English Immersion is a program designed to impart English language skills so that EL students can transition and succeed in an English-only mainstream classroom once proficient. All instruction in an immersion strategy program is in English, however teachers should have strong receptive skills in a student's native language.

Transitional Bilingual Education (TBE)

Program that maintains and develops skills in the primary language while introducing, maintaining, and developing skills in English. The primary purpose of a TBE program is to facilitate the ELs’ transition to an all-English instructional program, while the students receive academic subject instruction in the primary language to the extent necessary.

Additional Multilingual Learner Program Associations

Program Name

Details

Foreign Exchange

Student participating in a Foreign Exchange program agreement. Student does not live in the US or a US territory with a F1 Visa. NOTE: Foreign Exchange program does not count the student for Multilingual certification. Foreign Exchange students also require one of the Multilingual program associations.

Refugee

Student eligible and qualifies for Refugee School Impact (RSI) program. Information can be found here.

NOTE: Refugee program does not count the student for Multilingual certification. Refugee students also require one of the Multilingual program associations.

Student demographic records will provide additional information needed when reporting one of the Multilingual Program records:

  • Birth Country

  • Language

  • Current Limited English Proficiency Level

  • ELL Instrument Used

  • US Initial School Entry Date for KG-13 grade level students born outside of the US or US territories

    • Note: Date of Entry into US schools begins when entering KG. This field should be left blank for PK students.

  • Refer to the Student Demographics Reporting Guide for detailed instructions on providing student demographic records.

Foreign Exchange Program reporting:

  • Provide a Foreign Exchange program record when a student is identified as Foreign Exchange:

    • Foreign Exchange program is associated with Additional Student Programs; information may be found here for reporting guidance as well as the Multilingual Learners pages.

    • Foreign Exchange student count will be included in the July certification with Additional Student Program

  • Foreign Exchange students also require a Multilingual Learner program record.

    • Foreign Exchange students must have a proficiency level provided and the instrument used to obtain the level provided on the student record when the student’s language code is anything other than English (211). 

      • Foreign Exchange students with language code of English (211) must be reported with proficiency level NES and Multilingual Learners program of Regular Education-Non-EL.

Refugee Program reporting:

  • Provide a Refugee program when a student is identified as Refugee.

    • Student eligible and qualifies for Refugee School Impact (RSI) program. Information can be found here.

    • NOTE: Refugee program does not count the student for Multilingual Learner certification. Refugee students also require one of the Multilingual Learner program associations. This will be a separate certification in October with Multilingual Learners.