Calendar: General Reporting Info
Overview:
Calendar data establishes a school’s calendar and calendar event dates for which the school was in operation.
To be compliant with the minimum of instructional time per IC 20-30-2-2.
To be compliant with the minimum number of instructional days per IC 20-30-2-3.
To be compliant with the definition of a school year per IC 20-18-2-17.
To be compliant with the minimum length of a school year per IC 20-30-2-7
Calendar Data Impacts:
Determining qualification for Performance Qualified districts or high schools per IC 20-24.2
Determining compliance with special education evaluation timelines
Determining student enrollment for state assessment participation
Calendar applies to:
Public schools (both Traditional and Charter)
Non-public schools participating in the Choice Scholarship program
Non-public schools (Performance Based Accredited and Freeway-Accredited)
State Schools (Department of Correction, Indiana School for the Deaf, Indiana School for the Blind.)
Calendar requires following data points sent via Student Information System or Template
(click to see more detail):
Reporting Timeline:
Begins | Ends | Notes | Certification Cycle |
|---|---|---|---|
July 1 | June 30 | Submission and update of calendar records are available year round | October - expected school year calendar (certified data utilized for school year validations) July - final/actual school year calendar (certified data utilized for accountability) |
General Reporting Info:
Report the expected begin and end date of the school calendar
Report the begin and end date for each session/term of the school
Report the earliest school calendar date if the school has a staggered start date schedule
example: PK students start school two weeks later
Report the latest school calendar date if the school has a staggered end date schedule
example: PK students end school two weeks earlier
Report an accurate calendar event record for each expected instructional day
One calendar event is to be reported for each calendar date record.
For days where there is both in-person and asynchronous virtual instructional time:
If at least 50% of the day was in person, please report the entire day as a Student Calendar day.
If more than 50% of the day was asynchronous virtual, then please report the entire day as an asynchronous virtual day.
Event durations less than or more than 1 are not allowed and will cause an error
Report Waiver day for each approved waiver
One calendar event is to be reported for each approved waiver day
Event Duration = 1
Event Minutes = 0
Waiver day will not be counted on the certified Calendar summary
Schools may provide non-instructional holidays and breaks; but, these are not required
Report non-instructional “Potential Make Up” calendar events to indicate the dates built into the school calendar to be used in case of unforeseen circumstances. *Not required for Non-Public Schools. If not reported, Data Exchange Cal-19 Warning will be present but will not prevent Calendar from being certified.
Event Duration = 1
Event Minutes = 0
Report the expected amount of instructional minutes for each school day
Report updated instructional minutes for days resulting in a delay or early dismissal
Report greatest amount of instructional minutes expected when grade levels associated to the school are both elementary and secondary
Report the Calendar Type for each school
Report if the district or high school is Performance Qualified per IC 20-24.2.
Report any necessary corrections to calendar dates by June 30th
Update calendar events as needed on dates originally scheduled but were canceled, changed to virtual learning, delay/early dismissal, etc.
Update instructional time on calendar dates with delays or early releases
Update any “Potential Make Up” dates that were changed to instructional dates during the year. Update the calendar event to “Student Calendar,” event duration 1, and report accurate minutes for the date.