General Resources: Program Reporting Guidance
Programs for 2025-2026
Program Type | Program Name | Begin Date | End Date | Reason Exited | Notes |
Alternative Education
(Year to Year Program) | [Program Name] | First day of student entering program within the current school year. | Blank or Null until student exits the program or one of the allowable reason exited descriptors must be provided at the end of each school year | Requires Reason Exited when End Date provided or last day of school year
Descriptor = 02, 03, 04, 05, 06, 07, 10, 11, 14 | Allow multiple records with begin/end dates within the school year for a student
Captures student status at any point during school year |
REMOVED:
Curricular Material Reimbursement (non-public)
(Year to Year Program)
| Curricular Material Reimbursement | First day of student entering program within the current school year. | Blank or Null until student exits the school or program or EOY | Optional
Descriptor = 99 or End of Year (EOY) | One record per school year if a student is eligible at each reporting school ID under same ed org ID
Eligibility requires F/R lunch program
Captures student status as of Oct. |
Multilingual Learners
(Year to Year Program)
| All available program names | First day of school calendar or (historical) first day of student entering program | Blank or Null until student changes programs, exits the school or graduates or EOY
| Changing Program Names or Schools=Exit date & 99
REMOVED GUIDANCE: Otherwise: Blank or Null until graduated
Descriptor = 99 or End of Year (EOY)
| Allow multiple records with begin/end dates within a school year if student is changing program names within Multilingual program type under same school ID Otherwise: One record per school year at each reporting school ID under same ed org ID
Captures student status as of Oct. |
Program Type | Program Name | Begin Date | End Date | Reason Exited | Notes |
Foreign Exchange
(Year to Year Program)
| Foreign Exchange | First day of student entering program within the current school year. | Blank or Null until student exits the school or EOY | Optional
Descriptor = 99 or End of Year (EOY)
SSA exit = 27 | One record per school year
Captures student status as of 10/1
Certified in July |
Foster Care
(Year to Year Program)
| Foster Care | First day of student entering program within the current school year. | Blank or Null until student exits the school or EOY | Descriptor = 99 or End of Year (EOY) | Allow multiple records with begin/end dates within the school year for a student
Captures student status at any point during school year
Student counted once at each reporting school ID under same ed org ID (if multiple records provided) |
High Ability
(Year to Year Program)
| All available program names | First day of student entering program within the current school year. | Blank or Null until student exits the school or EOY or student is no longer eligible | Optional
Descriptor = 99 if no longer eligible and still enrolled in the school or exits the school or End of Year (EOY) | One record per school year at each reporting school ID under same ed org ID
Captures student status at any point during school year |
Homebound
(Year to Year Program)
| Homebound/Hospitalized | First day of student entering program within the current school year. | Blank or Null until student exits the school or program.
Required when student exits the program or EOY | Descriptor = 99 or End of Year (EOY) | Allow multiple records with begin/end dates within the school year for a student to allow accurate calculation of days the student receives services.
Captures student status at any point during school year |
Homeless
(Year to Year Program)
| All available program names | First day of student entering program within the current school year. | Blank or Null until student exits the school or program.
Required when student exits the program or EOY | Descriptor = 99 or End of Year (EOY) | One record per school year at each reporting school ID under same ed org ID
Captures student status at any point during school year |
Parent in Military
(Year to Year Program)
| Parent in Military | First day of student entering program within the current school year. | Blank or Null until student exits the school or EOY | Descriptor = 99 or End of Year (EOY) | One record per school year
Captures student status at any point during school year |
Refugee
(Year to Year Program) | Refugee | First day of student entering program within the current school year. | Blank or Null or EOY | Descriptor = 99 or End of Year (EOY) | One record per school year
Captures student status as of Oct.
|
School Food Services
(Year to Year Program)
| All available program names | First day of student entering program within the current school year. | Required when student exits the program or EOY | Descriptor = 99 or End of Year (EOY) | Allow multiple records with begin/end dates within the school year for a student NOTE: schools may have multiple records showing changes to student F/R status but IDOE will be using the record that is active on census date and once a student qualifies they are qualified for the year
Captures student status as of Oct. |
Section 504 Placement
(Year to Year Program)
| Section 504 Placement | First day of school calendar or (historical) first day of student entering program | Required when student exits the program or EOY | Descriptor = 99 or End of Year (EOY) | Allow multiple records with begin/end dates within the school year for a student
Captures student status at any point during school year |
Special Education (public)
(Continuous program association; year to year at same school Id)
| All available program names | Set to service start date (historical) for the program, or the case conference date or a different start date if captured in the SIS. If no case conference yet (no eval yet), use parental consent date. | Blank or Null until student exits the school or student is actually exited from receiving services | Termination Descriptor = 01, 11, 12, 13, 14, 15, 16, or 17
Descriptor = 99 when a program is changing; when an ed org ID is changing within the same LEA; when a change is made on the disabilities (services are not ending) | Allow multiple records with begin/end dates within the school year for a student and to allow for changes to placement program names
Changes of program names is unique to the record and will insert a new record
Captures student status as of each census date
|
Special Education (non-public)
(Year to Year Program)
| Choice Voucher | Set to service start date (historical), or the case conference date or a different start date if captured in the SIS.
| Blank or Null until student exits the school or date student is actually exited from receiving services at the nonpublic school | Descriptor = 99 | One record per school year
Captures student status as of each census date |
Special Education (public)
Evaluation started not completed
Evaluation completed and student found INELIGIBLE | Undefined | Set to parental consent date | Blank or Null if not complete
Date of case conference if completed and student is ineligible | Descriptor = 99 if not eligible
Descriptor = Blank/Null or End of Year (EOY) if eval not complete | Utilize when student is determined ineligible for services or evaluation will not be completed until the following school year
Captures student status as of each census date |
Special Education (public)
Student found eligible and is enrolled in nonpublic or homeschool and is not receiving any special education services
| Identified Unserved NonPublic/Homeschool Only
NOTE: Does Not Generate APC Funding
| Set to date (historical) the student is or was identified as eligible for service, or the case conference date or a different start date if captured in the SIS. | Blank or Null until student exits the school or student actually begins receiving services | Descriptor = 99 | Allow multiple records with begin/end dates within the school year for a student and to allow for changes to placement program names
Captures student status as of each census date
|
Title Program Types
(Year to Year Program)
| All available program names | First day of student entering program within the current school year. | Required when student exits the program or EOY | Descriptor = 99 or End of Year (EOY) | One record per school year at each reporting school ID under same ed org ID
Captures student status at any point during school year |
Unaccompanied Youth
(Year to Year Program)
| Unaccompanied Youth | First day of student entering program within the current school year. | Required when student exits the program or EOY | Descriptor = 99 or End of Year (EOY) | One record per school year at each reporting school ID under same ed org ID
Captures student status at any point during school year |
Virtual Education
(Year to Year Program)
| Virtual Education | First day of student entering program within the current school year. | Required when student exits the program or EOY | Descriptor = 99 or End of Year (EOY) | Allow multiple records with begin/end dates within the school year for a student
Captures student status as of Membership census dates |