How to Determine Staff Employment
- IDOE
- Emma Kershner
- Michelle Tubbs
Note: To submit a Staff Employment Association Record, a Staff Record (SPN) must exist in the Ed-ID system.
Note: A Staff Employment Record must exist to certify those staff with certain staff classifications on the Staff Assignment in July (formerly CP). Refer to the charts below to learn more. Those Staff Classification Descriptors identified in the chart below will require a staff employment record to certify/count those staff for Staff Assignment in July.
Determining Staff Employment:
A Staff Ed Org Employment Association record provides staff contractual data from the Corporation or School that holds the contract. Staff Employment records are required when certain staff assignment records are provided to complete certification in July. Refer to the chart below to identify if a staff employment record is required based upon the staff classification associated to the employee.
Staff Classification Descriptors | Report with Education Organization ID | Data Utilized for: (notes) |
|---|---|---|
Assistant Principal | School ID | Staff Assignment Certification in October and July |
Assistant Superintendent | LEA/Corp ID | Staff Assignment Certification in October and July |
Counselor | School ID | Staff Assignment Certification in October and July |
LEA Administrator | Corp ID | Staff Assignment Certification in October and July |
Librarians/Media Specialists | School ID | Staff Assignment Certification in October and July |
Principal | School ID | Staff Assignment Certification in October and July |
School Administrator | LEA/Corp ID and School ID | Staff Assignment Certification in October and July |
School Leader | School ID | Staff Assignment Certification in October and July |
Special Education Director | LEA/Corp ID | Staff Assignment Certification in October and July |
Substitute Teacher | School ID | Staff Assignment Certification in October and July |
Superintendent | LEA/Corp ID | Staff Assignment Certification in October and July |
Teacher | School ID | Staff Assignment Certification in October and July |