How to Report Student Attendance

• Report a daily Attendance Event Record(s) for each day the student is enrolled and expected in attendance.

  • The daily attendance should equal “1” day for each enrollment day which may require two records if the student is “IN ATTENDANCE” .5 (half) day and then another attendance event the other .5 (half) of the day.

• Report “IN ATTENDANCE” for those students participating in a Fieldtrip Activity scheduled and approved by the education organization utilizing the internal comment of ‘fieldtrip’ to manage where those students are located during the school day.

• The beginning date is the first day of the school calendar and the ending date is the last day of the school calendar.

• Report a daily Attendance Event Record(s) of “VIRTUAL” for each day the student is enrolled and expected in attendance.

  • The daily attendance should equal “1” day for each enrollment day which may require two records if the student is “VIRTUAL” .5 (half) day and then another attendance event the other .5 (half) of the day.

• Report “Virtual” for those virtually educated students participating in a Fieldtrip Activity scheduled and approved by the education organization utilizing the internal comment of ‘fieldtrip’ to manage where those students are located during the school day.

• The beginning date is the first day of the school calendar and the ending date is the last day of the school calendar.

• Virtual schools must comply with the same instructional time requirements (5 or 6 hours to count as a day of instruction). As with traditional schools, how the instructional time gets recorded is a local determination.

• Report an accurate daily Attendance Event Record(s) for each .5 (half) day the student is enrolled and expected in attendance. 

• Report an accurate daily Attendance Event Record(s) for each 1 (whole day) the student is enrolled and expected in attendance. 

• DO NOT report absences or other attendance codes for days the student is not expected in attendance due to their schedule.

• Report an accurate daily Attendance Event Record(s) for only the school calendar days the student is enrolled and expected in attendance. DO NOT report attendance events for days the student is not enrolled. 

  • The daily attendance should equal “1” day for each enrollment day which may require two records of .5 (half) day each if the student has more than one attendance event in a day. 

• The beginning date is the first day the student’s enrollment begins, and the ending date is the last day of the student’s enrollment or the last day of the school year.

Option 1: Exit the student Code 25=Out-of-State transfer: A school may exit the student as an out-of-state transfer. The parent should be told they must enroll the student in school in the area where they are staying and re-enroll the student upon their return. This option may be considered if the parent is uncertain about a return date to the state.

Option 2: Exit the student Code 20=Homeschool: At the election of the parent, the parent can choose to take responsibility for the student’s education by homeschooling while they are away. In this case, the student may be exited as a transfer to homeschooling. The parent should understand the student will need to be re-enrolled if/when the student returns to school and placement of the student will be a local decision.