2024-2025 Change Log
Date ((Most Recently Created) | Area | Document Name | Description of Change |
|---|---|---|---|
| Student Demographics reporting guidance | Changed country code chart link to link to the Country Code descriptors document | |
| Multilingual Learners reporting guidance | Multilingual Learners: Student Descriptors related to Multilingual Learners | Changed country code chart to a link to the Country Code descriptors document |
| Ed-ID Support Hub | Added new staff classification Ed-ID Requestor to response to question “What roles will have access to the Ed-ID portal?” | |
| Ed-ID Support Hub | Added chart detailing Ed-ID Staff Classification roles | |
| Staff Assignment | Added Ed-ID Requestor classification and updated Data Viewer, LEA and School Administrator, and Data Administrator classification additional notes in relation to access in Ed-ID. | |
| Multilingual Learners, Student Demographics, ED-ID Support Hub | https://docs.google.com/document/d/1s1WBMBJx6anmHbUXyYmNmLjNCSE3Iy5U/edit | Removed old dates from the document/ |
| Curricular Materials Assistance References | No longer a form for Non-public and Public. A single form is to be utilized for both non-pub and public. | |
| Enrollment Exit Withdraw Descriptors | Updated Exit Code 31 with the retirement of INview | |
| Title: How to Determine Students Not Reported | Change in reporting guidance; removing the guidance regarding 15 days. | |
| Discipline: How to Report Discipline Incidents and Actions | Updated guidance on reporting incidents under incident date. | |
| School Support - Reporting Guidance Reference | https://drive.google.com/file/d/1Z72kfn0TEHsGVre4YpflEDkwJlFK8uhm/view?usp=drive_link | Updated the Kindergarten Enrollment FAQ on the Membership Reporting References and added the Kindergarten Enrollment FAQ to Enrollment Guidance References. |
| School Support – Reporting Guidance Pages | 2024-2025 Knowledge Hub Page Updates Document will provide links to pages with updates for the start of the school year. Additional updates from 8/22/24 will be provided in detailed format and not added to this document. | Most all pages have some updates to address 2025 development changes. Pages to note with more updates: Multilingual Learners, Graduate, Student Academic Record, Special Education, Special Education Evaluation, Special Education Termination. |
| Template 020 | Template 020 StudentProgram_StudentProgramAssociations | How to Complete and Tutorial updated to include Curricular Materials program. |
| Template Hub (by Task and by Number) | Template 025 Removed | Removal of template 025 as the program is now reported on template 020. |
| Template Hub (by Task and by Number) | Template 005 MasterSchedule_Sections; Template 013 Student_Studentparentassociations; Template 027 StudentTranscript_StudentAcademicRecordDiploma | Updates to each template (005, 013, 027) as well as the How to Complete and Tutorials. |
2023-2024 Change Log
Date (Most Recently Created) | Area | Document Name | Description of Change |
|---|---|---|---|
| School support Hub > Staff Employment & Staff Injury Template Instructions | All Staff Employment & Staff Injury Templates & Documentation: How to Complete Template 031 | Included this guidance in the Important Reporting Notes section of template instructions. ‘Any School Staff physical injury incident directly caused by a student’s action while on the job where one or more of the below criteria are met must be reported. Each reportable staff incident is to be provided for each category that applies.’ |
| School Support Hub > Student Accommodations | All Student Accommodations Templates: How to Complete Template 014 | Corrected item #3 guidance and Accommodations Descriptor spreadsheet column headers to match template 014 headers. |
| School Support Hub > Title I | Corrected guidance for item #9. Provide the word TRUE or FALSE for services provided rather than “T” or “F”. | |
| School Support Hub > Multilingual Learners | Added guidance to General Reporting Info: under 5th bullet - Children born to U.S. citizens abroad | |
| School Support Hub | Posted instructions under How To. | |
| How to Report Graduate Pathways | Updated local pathway codes. | |
| School Support Hub | Posted new document under General Resources. | |
| Template 007 Instructions | Corrected step #8 allowing salary to be reported with decimal value. | |
| Alternative Education guidance | Completely updated reporting guidance page. | |
and | Discipline reporting guidance | Updated reporting guidance on reporting Actions. | |
| Membership/Additional Student Programs | Provided more guidance on reporting Virtual Education Program Association Records | |
| Membership | Membership: General Reporting Information | Corrected all Membership pages stating students must be 5 years of age by August 1st to October 1st for Choice Scholarship eligibility. |
| Student Accommodations | Corrected subject codes 1-4, adding missing leading zero on both table and spreadsheet | |
| Student Academic Record Descriptors | Updated Page 1 - bottom question (highlighted area shows change) | |
| Student Academic Record Descriptors | Updated Credit Method Earned Transfer credit definition/use. | |
| Staff Injury | Updated reporting timeline | |
| Staff Assignment and Contact | Updated guidance on reporting staff contact records. | |
| Enrollment | Updated guidance to student exit (Item #3, last bullet) | |
| Special Education Termination | Update Termination code 16 to include students that attended non-public school or homeschool. | |
| Template Hub | How to Complete Template 026 (Summer School) - can be found by task or by number | Provided instruction on completing template 026 when submitting only summer school outcomes. |
| Student Academic Record | Updated guidance on reporting summer school. | |
| Graduate | Graduate Descriptors (Diploma Levels & PostSecondary Competency) Same chart is updated with Graduate Template instructions. | Provided additional reporting notes on diploma levels and postsecondary competency. |
| Additional Student Program Reporting | How to Report Students who are Homeless and Unaccompanied Youth | Provided guidance scenarios for reporting Homeless program records. |
| Discipline (Template) | Updated guidance on completing template 029 when reporting Arrested as a discipline descriptor. | |
| Attendance | Updated guidance on resolving both enrollment and accountable school conflict messages. | |
| SE Non-Placement Codes | Added setting codes and guidance on what is allowed for reporting Undefined and Choice Voucher SE programs. | |
| SE Evaluation Descriptor-Timeline Compliance Descriptors | Added codes 09 and 10 to Timeline Compliance descriptors. | |
| FAQ: Staff Section | Question: Are districts supposed to publish a section even if a student(s) is not enrolled in it? Is this applicable to the Staff Section records as well? https://idoe.atlassian.net/wiki/spaces/IKHTV/pages/edit-v2/368214152 | Updated answer to provide reporting scenarios. |
| FAQ: Graduate | Question: What to I do with a student who graduates early?FAQ: Graduate | Updated answer to include Diploma Award Date guidance. |
| Student Academic Record (Course Outcomes) | Additional methods added for Summer School reporting; affects all pages including completing template 026 with the Method Credit Type Earned Chart | |
| Template Hub | Template 028 & Template 029 (Template by Task / Template by Number) | Added Templates 028 and 029, as well as supporting documentation. |
| Special Education Termination Reporting Guide | Updated Reason code 16 descriptor allowing for student serving expulsion | |
| Alternative Education Reporting Guide | Removed the legacy outcomes descriptor chart (not in use starting in 2023-2024). | |
| Student Enrollment Descriptors | Added additional definition to exit code 16 and 33. | |
| Student Academic Record (Course Outcomes) Descriptors, How to Report… and Template Hub (template 026) | Added External Ed Org Id 1099990000 (Out of State) for reporting those colleges or universities located out of state for dual credit earned. | |
| Membership | Added to Primary Responsibility “Attendance” last two bullets under 'This includes students” | |
| Student Academic Record (Course Outcomes) Terminology | Added Definition/Use of Medium of Instruction | |
| Enrollment: How to Report | Added additional guidance for updating enrollment record for Expelled students (#2 noted exception) | |
| Student Accommodations | Updated allowable accommodations to assessments/academic subject | |
| Template Hub (template 026) | Updated How to Complete template 026 Post Secondary to External Educational Organization Id; Updated for both Template by Task and Template by Number | |
| Student Academic Record (Course Outcomes) How to Report… | Update How To reporting Post Secondary area updated to How To reporting External Educational Organization Id | |
| Student Academic Record (Course Outcomes) Descriptors | Update name of Post Secondary Institution Id to External Educational Organization Id | |
| Student Academic Record (Course Outcomes) Reporting Guide/References | Update to title of Student Academic FAQ document | |
| School Support Reporting Guides | Update to title on Guide Button | |
| Course Outcomes | Updated definition to Method - Classroom Credit | |
| Special Ed Termination Chart found in Descriptors and How To Submit | Additional guidance added to code 99 | |
| Enrollment Exit Descriptors | Addition of Exit Code 51 to descriptor list | |
| Reporting Guide: Staff Employment | Updated to new name: Reporting Guide Staff Employment and Staff Injury. | |
| Reporting Guide: Special Education | See second bullet. | |
| Template 005: Master Schedule | Clarification added to Step #6: the Sequence of Course is only reported on this template. | |
| Template 021: Alternative Education | Step #3 and #5 updated. | |
| Reporting Guide: Membership | How to Determine Students Counted or Excluded for Membership | Students in grade level KG may not be reported as dual enrolled. |
| Reporting Guide: Special Education | Special Education: Program Names and Setting Codes for Ages 5/KG and Ages 6-22 | Removed Code “03” from Code Value & Setting Descriptor. |
| Reporting Guide: Course Outcomes | Added guidance under General Reporting Info | |
| General Resources | Added reporting requirement docs for CTEs | |
| FAQ Library | Added Career Centers (CTEs) button | |
| Assessment Accommodations | Updated both School and Vendor areas Student Assessment Accommodations removing codes no longer allowable | |
| Reporting Guide: Special Education Evaluation | Updated multiple documents | |
| Reporting Guide: Special Education | Updated multiple documents | |
| Template Hub | Various edits to delineate reporting of School ID or Corp ID | |
| Reporting Guide: Curricular Materials Assistance | Video Added | |
| Reporting Guide: Course Outcomes & Template Hub | Updated Credit Type Descriptors on the Descriptor table which also update the template reporting guidance. | |
| Template Hub | Updated Guidance on reporting Diploma Levels | |
| Reporting Guide: Membership | Added resources | |
| Reporting Guide: Staff Assignment | Updated Guidance on which staff requires Staff Employment records for July certification. | |
| Template Hub | Updated Guidance for #4 and #5 (Column D and E) | |
| Reporting Guide: Curricular Materials Assistance | 2023-2024 Curricular Material Expenditure Form Instructions for Non-Public Schools | Added new document |
| Reporting Guide: Curricular Materials Assistance | 2023-2024 Curricular Material Expenditure Form Instructions for Public Schools | Added new document |
| Reporting Guide: Membership | updated for 2023 | |
| General Resources | Added new document | |
| General Resources | Added new document | |
| FAQ Library | Added questions to multiple sections | |
| Curricular Materials Assistance | Changes made to reporting guidance in compliance with legislative changes. Only nonpublic schools report this data. | |
| Multilingual Learner | All pages have updates from IDOE Business Owner review | |
| Template Hub | Updated Guidance for Field #10 (Locally Created Pathway) | |
| Template Hub | Updated Guidance for Field #1 (Ed Org Id) | |
| School Support Hub | Added General Resources Button/Area | |
| Template Hub | Updated Flowchart (added missing Template 006) | |
| Template Hub | Updated Instructions | |
| Reporting Guides: Course Outcomes | Clarified guidance under General Reporting Info | |
| Template Hub | Updated Flowchart |