FAQ: Graduate

Owned by IDOE
Last updated: Mar 04, 2024
4 min read

This is a Local Decision: 

You may update the student’s grade level to report as 12th grade (skipping 11th grade) in reporting of Student School Association (enrollment). IDOE understands the need for schools to make this change in their databases so the student receives important notifications for seniors, ease of scheduling, etc. HOWEVER, it is important to understand these students may qualify for the Mitch Daniels Early Graduate Scholarship. IF the school decides to report the student as 12th grade DO NOT show any 11th grade enrollment data as this appears the student attended more than 3 years of high school, which would disqualify them for this scholarship. You would also need to report these students on the Graduate Report during the year that they graduate (not the year their original cohort graduates). While reported this way, their data will actually be applied towards their original cohort for accountability purposes.

No, the school issuing the diploma should be providing the academic record to Data Exchange.

They would be marked as Excluded until the Graduate data is provided.

IDOE expects students that complete graduation requirements prior to the end of the school year to be exited with code 34 on the last day of their attendance. The Diploma Award Date should match the exit date. Schools will need to work with their SIS vendor to determine a solution of keeping those students 'active' for communication to the end of the school year. Also, be aware that your school may need to keep data on those students to document things such as honor roll, sports awards, etc.

  1. Each student will need a one day Student School Association (enrollment) mobility record provided prior to the start of the school year with exit code will be 34-Graduate. This creates the relationship between the school and student allowing GR data to be provided.

  2. Each student will need to have a 'studentAcademicRecord' (graduate) record reported. This record must be associated with any term in the current reporting school year and the DiplomaAward date must match the one day mobility record.