FAQ: Student Enrollment

If a student is enrolled at a school, but the school determines that better accommodations can be met at another school district, the sending schools keeps the SSA (Student School Association) as the Primary "False", and will report the primary responsibility as ‘Funding’ on the student Ed Org Responsibility Association with ADM Code 2. The receiving school will have the SSA as Primary "True" and will report the primary responsibility as ‘Attendance’ on the student Ed Org Responsibility Association with no ADM code. More guidance can be found on Membership Guidance pages.

If this situation occurs (a family notifies a school the student(s) is/are leaving without formal paperwork, a school should mobilize the students, and end the students' enrollment. A students' absences should also not be reported.

IDOE recommends following up to ensure the student has enrolled with records requests or contact with the family. If the student is found to not be enrolled and you are unable to contact the family, follow the Missing Location Unknown Process. Once you receive the verification email from the Clearinghouse, go back to the last day the student attended and use mobility code 26.

Please reach out to cdanyluk@doe.in.gov for more information.

Students cannot have enrollment dates after the last day of the school calendar. This will cause an error message (AT-1).

As a public school, you will report the student school association (enrollment) record as primary ‘false’, and the student education organization responsibility record with the primary responsibility of "funding", and ADM code is 2-transfer out. The outside learning center will report enrollment with the primary school as ‘true’ and submit the student education organization responsibility record with the primary responsibility of "attendance", and no ADM code. The outside learning center will report all other required student data. The public school will report membership and special education program association, to receive funding for the student.

IDOE does not require parents to complete withdrawal paperwork to process an exit record on the student. If another Indiana school has enrolled the student you should exit them so there is no conflict. If paperwork is required for accountability department audit purposes please reach out to schoolaccountability@doe.in.gov for assistance.