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2024-2025 Change Log

Date ((Most Recently Created)

Area

Document Name

Description of Change

Staff Section

Staff Section Reporting Guide Page

Created Reporting Guide: Staff Section page.

Student Academic Records

How to Report Student Academic Records

Added links to the IDOE Course Titles and Descriptions web page. Added link to the Staff Section reporting page.

Discipline

Discipline Descriptors

Added Indiana Code to Legal Settlement-09 Behavior Descriptor.

Staff Assignment

Staff Assignment and Contact Descriptors

Assessment Test Coordinator is no longer a valid staff classification descriptor.

Title General Reporting

Title I General Reporting Info

Removed reference to 15 day enrollment requirement in a program.

Membership ADM descriptors

ADM Code Type and Descriptors

Added KG statement to ADM codes 2, 3, 4, 5 regarding KG-morning and KG-afternoon.

Language Descriptors (Student & Multilingual Learners)

Student Language Descriptors

Removal of duplicate languages discovered after additional languages were done at the start of the school year.

Student Accommodations

Student Assessment Accommodations

Accommodations are updated and final for 2024-2025 school year.

Template 018 (Student Section)

Template 018 by Task (student section) and by Number

Updated template and instructions on completing the template.

Student Academic Record (Course Outcomes)

How to Report Student Academic Record

Added Student Section reporting information with new additional field of Attempt Status.

Alternative Education references and Additional Information references

2024-2025 Active Military Children in Education form - English

2024-2025 Active Military Children in Education form - Spanish

Military Children and Families Site

Active Military Children form updated for current school year and link to Military Children and Families site

Membership

ADM Code Types and Descriptions

Updated ADM 3 with new HB 1380 information

Template References

Template Reference Guidance by Data Set

Buttons added to both Template by Task and Number, General Resources How To, and Template Support and Troubleshooting pages

Student Demographics reporting guidance

How to Report Student Demographics

Changed country code chart link to link to the Country Code descriptors document

Multilingual Learners reporting guidance

Multilingual Learners: Student Descriptors related to Multilingual Learners

Changed country code chart to a link to the Country Code descriptors document

Ed-ID Support Hub

FAQ: Ed-ID Portal

Added new staff classification Ed-ID Requestor to response to question “What roles will have access to the Ed-ID portal?”

Ed-ID Support Hub

Ed-ID: General Information

Added chart detailing Ed-ID Staff Classification roles

Staff Assignment

Staff Assignment and Contact Descriptors

Added Ed-ID Requestor classification and updated Data Viewer, LEA and School Administrator, and Data Administrator classification additional notes in relation to access in Ed-ID.

Multilingual Learners, Student Demographics, ED-ID Support Hub

https://docs.google.com/document/d/1s1WBMBJx6anmHbUXyYmNmLjNCSE3Iy5U/edit

Removed old dates from the document/

Curricular Materials Assistance References

CMA Claim Form

No longer a form for Non-public and Public. A single form is to be utilized for both non-pub and public.

Enrollment Exit Withdraw Descriptors

Enrollment Exit Withdraw Type Descriptors

Updated Exit Code 31 with the retirement of INview

Title: How to Determine Students Not Reported

How to Determine Students to Not Report for Title I

Change in reporting guidance; removing the guidance regarding 15 days.

Discipline: How to Report Discipline Incidents and Actions

How to Report Discipline Incidents and Actions

Updated guidance on reporting incidents under incident date.

School Support - Reporting Guidance Reference

https://drive.google.com/file/d/1Z72kfn0TEHsGVre4YpflEDkwJlFK8uhm/view?usp=drive_link

Updated the Kindergarten Enrollment FAQ on the Membership Reporting References and added the Kindergarten Enrollment FAQ to Enrollment Guidance References.

School Support – Reporting Guidance Pages

2024-2025 Knowledge Hub Page Updates

Document will provide links to pages with updates for the start of the school year. Additional updates from 8/22/24 will be provided in detailed format and not added to this document.

Most all pages have some updates to address 2025 development changes. Pages to note with more updates: Multilingual Learners, Graduate, Student Academic Record, Special Education, Special Education Evaluation, Special Education Termination.

Template 020

Template 020 StudentProgram_StudentProgramAssociations

How to Complete and Tutorial updated to include Curricular Materials program.

Template Hub (by Task and by Number)

Template 025 Removed

Removal of template 025 as the program is now reported on template 020.

Template Hub (by Task and by Number)

Template 005 MasterSchedule_Sections; Template 013 Student_Studentparentassociations; Template 027 StudentTranscript_StudentAcademicRecordDiploma

Updates to each template (005, 013, 027) as well as the How to Complete and Tutorials.

...

2023-2024 Change Log

Alternative Education Descriptors
Excerpt
nameChange Log

Date (Most Recently Created)

Area

Document Name

Description of Change

Area

Document Name

Description of Change

School support Hub > Staff Employment & Staff Injury Template Instructions

All Staff Employment & Staff Injury Templates & Documentation: How to Complete Template 031

Included this guidance in the Important Reporting Notes section of template instructions.

‘Any School Staff physical injury incident directly caused by a student’s action while on the job where one or more of the below criteria are met must be reported. Each reportable staff incident is to be provided for each category that applies.’

School Support Hub > Student Accommodations

All Student Accommodations Templates: How to Complete Template 014

Corrected item #3 guidance and Accommodations Descriptor spreadsheet column headers to match template 014 headers.

School Support Hub > Title I

All Title I Templates: How to Complete Template 024

Corrected guidance for item #9. Provide the word TRUE or FALSE for services provided rather than “T” or “F”.

School Support Hub > Multilingual Learners

Multilingual Learners: General Reporting Info

Added guidance to General Reporting Info: under 5th bullet - Children born to U.S. citizens abroad

School Support Hub

Summer PCG Nightly Upload Process

Posted instructions under How To.

How to Report Graduate Pathways

How to Report Graduate Pathways

Updated local pathway codes.

School Support Hub

SIS Vendor Badging Status v6.1

Posted new document under General Resources.

Template 007 Instructions

How to Complete Template 007 (staff employment)

Corrected step #8 allowing salary to be reported with decimal value.

Changed guidance to read salary to be reported without decimal value.

Alternative Education guidance

How to Report Alternative Education

Completely updated reporting guidance page.

and

Discipline reporting guidance

How to Report Discipline Incidents and Actions

Updated reporting guidance on reporting Actions.

Added Service Descriptor code 1 Notes: Student received services for part but not all of the out of school time.

Membership/Additional Student Programs

Virtual Program Association Reporting

Provided more guidance on reporting Virtual Education Program Association Records

Membership

Membership: General Reporting Information

How to Report Students for Choice Scholarship

How to Determine Students Counted for Membership

Corrected all Membership pages stating students must be 5 years of age by August 1st to October 1st for Choice Scholarship eligibility.

Student Accommodations

Accommodation Codes and Descriptors

Corrected subject codes 1-4, adding missing leading zero on both table and spreadsheet

Student Academic Record Descriptors

Student Academic Record Quick Reference Table

Updated Page 1 - bottom question (highlighted area shows change)

Student Academic Record Descriptors

Student Academic Record (Course Outcomes) Descriptors

Updated Credit Method Earned Transfer credit definition/use.

Staff Injury

Staff Injury: General Reporting Info

Updated reporting timeline

Staff Assignment and Contact

How to Report Staff Contact

Updated guidance on reporting staff contact records.

Enrollment

How to Report Enrollment / Withdrawal

Updated guidance to student exit (Item #3, last bullet)

Special Education Termination

How to Submit Special Education Termination Program Records

Update Termination code 16 to include students that attended non-public school or homeschool.

Template Hub

How to Complete Template 026 (Summer School) - can be found by task or by number

Provided instruction on completing template 026 when submitting only summer school outcomes.

Student Academic Record

How to Report Summer School Course Outcomes

Updated guidance on reporting summer school.

Graduate

Graduate Descriptors (Diploma Levels & PostSecondary Competency)

Same chart is updated with Graduate Template instructions.

Provided additional reporting notes on diploma levels and postsecondary competency.

Additional Student Program Reporting

How to Report Students who are Homeless and Unaccompanied Youth

Provided guidance scenarios for reporting Homeless program records.

Discipline (Template)

How to Complete Template 029

Updated guidance on completing template 029 when reporting Arrested as a discipline descriptor.

Attendance

How to Resolve Student Attendance Conflicts

Updated guidance on resolving both enrollment and accountable school conflict messages.

SE Non-Placement Codes

Special Education Non-Placement Code Chart

Added setting codes and guidance on what is allowed for reporting Undefined and Choice Voucher SE programs.

SE Evaluation Descriptor-Timeline Compliance Descriptors

Timeline Compliance Descriptors

Added codes 09 and 10 to Timeline Compliance descriptors.

FAQ: Staff Section

Question: Are districts supposed to publish a section even if a student(s) is not enrolled in it? Is this applicable to the Staff Section records as well? https://idoe.atlassian.net/wiki/spaces/IKHTV/pages/edit-v2/368214152

Updated answer to provide reporting scenarios.

FAQ: Graduate

Question: What to I do with a student who graduates early?FAQ: Graduate

Updated answer to include Diploma Award Date guidance.

Student Academic Record (Course Outcomes)

Method Credit Type Earned Chart

Additional methods added for Summer School reporting; affects all pages including completing template 026 with the Method Credit Type Earned Chart

Template Hub

Template 028 & Template 029 (Template by Task / Template by Number)

Added Templates 028 and 029, as well as supporting documentation.

Special Education Termination Reporting Guide

Special Education Termination: Descriptors

Updated Reason code 16 descriptor allowing for student serving expulsion

Alternative Education Reporting Guide

Alternative Education Descriptors

Removed the legacy outcomes descriptor chart (not in use starting in 2023-2024).

Student Enrollment Descriptors

Enrollment Descriptors

Added additional definition to exit code 16 and 33.

Student Academic Record (Course Outcomes) Descriptors, How to Report… and Template Hub (template 026)

Course Outcomes Descriptors

How to Report Student Academic Record

How to Complete Template 026

Added External Ed Org Id 1099990000 (Out of State) for reporting those colleges or universities located out of state for dual credit earned.

Membership

How to Determine EdOrg Responsibility

Added to Primary Responsibility “Attendance” last two bullets under 'This includes students”

Student Academic Record (Course Outcomes) Terminology

Medium Of Instruction

Added Definition/Use of Medium of Instruction

Enrollment: How to Report

How to Report Enrollment

Added additional guidance for updating enrollment record for Expelled students (#2 noted exception)

Student Accommodations

Student Accommodations: Assessment Codes and Descriptors

Updated allowable accommodations to assessments/academic subject

Template Hub (template 026)

How to Complete Template 026

Updated How to Complete template 026 Post Secondary to External Educational Organization Id; Updated for both Template by Task and Template by Number

Student Academic Record (Course Outcomes) How to Report…

How to Report Student Academic Record

Update How To reporting Post Secondary area updated to How To reporting External Educational Organization Id

Student Academic Record (Course Outcomes) Descriptors

Course Outcomes Descriptors

Update name of Post Secondary Institution Id to External Educational Organization Id

Student Academic Record (Course Outcomes) Reporting Guide/References

Student Academic Record Quick Reference Table

Update to title of Student Academic FAQ document

School Support Reporting Guides

Student Academic Record (Course Outcomes)

Update to title on Guide Button

Course Outcomes

Course Outcome Descriptors

Updated definition to Method - Classroom Credit

Special Ed Termination Chart found in Descriptors and How To Submit

Special Education Termination Descriptors

Additional guidance added to code 99

Enrollment Exit Descriptors

Enrollment Descriptors

Addition of Exit Code 51 to descriptor list

Reporting Guide: Staff Employment

Reporting Guide: Staff Employment and Staff Injury

Updated to new name: Reporting Guide Staff Employment and Staff Injury.

Reporting Guide: Special Education

General Reporting Info

See second bullet.

Template 005: Master Schedule

How to Complete Template 005

Clarification added to Step #6: the Sequence of Course is only reported on this template.

Template 021: Alternative Education

How to Complete Template 021

Step #3 and #5 updated.

Reporting Guide: Membership

How to Determine Students Counted or Excluded for Membership

Students in grade level KG may not be reported as dual enrolled.

Reporting Guide: Special Education

Special Education: Program Names and Setting Codes for Ages 5/KG and Ages 6-22

Removed Code “03” from Code Value & Setting Descriptor.

Reporting Guide: Course Outcomes

Course Outcomes: General Reporting Info

Added guidance under General Reporting Info

General Resources

Student and Staff Reporting Requirement Docs for CTEs

Added reporting requirement docs for CTEs

FAQ Library

FAQ Library

Added Career Centers (CTEs) button

Assessment Accommodations

2023-2024 Assessment Accommodations

Updated both School and Vendor areas Student Assessment Accommodations removing codes no longer allowable

Reporting Guide: Special Education Evaluation

Reporting Guide: Special Education Evaluation

Updated multiple documents

Reporting Guide: Special Education

Reporting Guide: Special Education

Updated multiple documents

Template Hub

How to Complete Template 008

Various edits to delineate reporting of School ID or Corp ID

Reporting Guide: Curricular Materials Assistance

Tutorial Video

Video Added

Reporting Guide: Course Outcomes & Template Hub

Course Outcomes Descriptors

How to Complete Template 026

Updated Credit Type Descriptors on the Descriptor table which also update the template reporting guidance.

Template Hub

How to Complete Template 027

Updated Guidance on reporting Diploma Levels

Reporting Guide: Membership

Tutorial for 2023-2024 (Video + SlideDeck)

Added resources

Reporting Guide: Staff Assignment

How to Report Staff Assignment

Updated Guidance on which staff requires Staff Employment records for July certification.

Template Hub

How to Complete Template 011

Updated Guidance for #4 and #5 (Column D and E)

Reporting Guide: Curricular Materials Assistance

2023-2024 Curricular Material Expenditure Form Instructions for Non-Public Schools

Added new document

Reporting Guide: Curricular Materials Assistance

2023-2024 Curricular Material Expenditure Form Instructions for Public Schools

Added new document

Reporting Guide: Membership

Residency Requirements Memo

updated for 2023

General Resources

2023-2024 IDOE Choice Department Monitoring Report

Added new document

General Resources

2023-2024 Submission Cycle Dates

Added new document

FAQ Library

FAQ Library

Added questions to multiple sections

Curricular Materials Assistance

Curricular Materials Assistance: General Reporting Info

Changes made to reporting guidance in compliance with legislative changes. Only nonpublic schools report this data.

Multilingual Learner

Reporting Guide: Multilingual Learners

All pages have updates from IDOE Business Owner review

Template Hub

How to Complete Template 027

Updated Guidance for Field #10 (Locally Created Pathway)

Template Hub

How to Complete Template 017

Updated Guidance for Field #1 (Ed Org Id)

School Support Hub

School Support Hub

Added General Resources Button/Area

Template Hub

Submission Guide & Dependencies Map

Updated Flowchart (added missing Template 006)

Template Hub

How to Complete Template 026

Updated Instructions

Reporting Guides: Course Outcomes

Course Outcomes: General Reporting Info

Clarified guidance under General Reporting Info

Template Hub

Submission Guide & Dependencies Map

Updated Flowchart

Alternative Education Descriptors

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