REMINDER: Kick-off Session Participation Required to Receive Data Exchange Credentials

Schools are expected to join the 2023-2024 school year Kick-off Session that is specific to their SIS. The session schedule can be found in the Moodle Data Exchange Training and Community and should be attended by at least two individuals from each school corporation – the individual in the lead data role and the superintendent, assistant superintendent, chief financial officer, chief information officer, or director/head of school. Schools will only have access to Ed-Id API after the completion of the Kick-off Session. Please allow up to three business days for IDOE to confirm attendance and update access for organizations, after which schools will be able to submit data to IDOE. Schools will continue to have access to the Ed-ID Portal Interface to assign STNs and SPNs. The 2022-2023 school year data collection is set to close on Wednesday, July 12, after which time no further data changes will not be allowed. Contact the Data Exchange Team with any questions.

All sessions will last 1 hour  

REMINDER:  Ed-FI Upgrade Complete

IDOE has launched an upgraded version of the Ed-Fi technology and data standard for the 2023-2024 school year.  Preparations for this upgrade began a year ago and we appreciate the work of the team working on this as well as the full participation of Student Information System vendors who went through a rigorous certification process ahead of the launch. School personnel and their vendors have been participating in training over the past weeks and will continue to be trained in the weeks ahead. While the changes in this upgrade will be transparent to schools,  Indiana will benefit from the many improvements to the data standard which have occurred since we first implemented Ed-Fi in the 2019-2020 school year. These changes include improvements in the data model and increased efficiencies in the Ed-Fi technology platform. Indiana is the first state to use this latest upgrade to Ed-Fi.

REMINDER: Student Academic Record Collection 

Changes implemented for reporting course enrollments (student academic record replacing course completion collection) and outcomes will impact all schools that report course-level data to IDOE. These updates are occurring to improve the completeness of academic records for each student, to support metrics on the Indiana Graduates Prepared to Succeed dashboard, and to monitor Graduation Pathways progress. The full memo is available here and the related FAQ document is available here. Contact IDOE's Data Exchange Team with any questions.

NEW: Tips for the New Year

• Did you remember to renew your Alternative Education Program for the 2023-2024 school year? There were a few corporations that forgot last year and were not able to submit Alternative Education student data for certification in July 2023.

• IDOE expects that all PK students enrolled and attending be submitted to DEX including student section associations and attendance data.

• Please submit student program records at the beginning of the school year for such things as Multilingual Learner, High Ability, Military family, Homeless, Food Service, Special Education, Title I, Alternative Education. You should not wait to add these records later in the school year.

• Note that IDOE expects that student attendance data for public, charter, and non-public schools be submitted every two weeks at a minimum.

• Calendar data must have been successfully submitted before any other data sets can be submitted to DEX.

NEW: Application Center Reporting - Educator Evaluation Rating (ER) 2023

Educator Evaluation Rating data will be submitted via the STN Application Center. The reporting window will open August 30, 2023 at 8:00 am ET and is set to close October 27, 2023 at 4:00 pm ET. The ER 2023 layout will be posted soon. Remember that this is a rating report for educator staff that were employed in the 2022-2023 school year.

NEW: Good Cause Exemption (GCE) Reporting Process Update

Committees should begin convening to review student results in conjunction with overall academic performance for students who may be eligible for a GCE following the IREAD-3 Summer Retest. The committee should use the Process and Considerations for Issuing a GCE guide to support strategic decision-making and report GCEs via the GCE Intervention Plan Jotform, documenting the individualized interventions that are planned to support the student. Students who did not pass IREAD-3 this spring should receive additional support on foundational reading skills and reading comprehension to ensure lifelong access to other content prior to consideration for a GCE. Refer to IDOE’s guidance for school leaders regarding support and next steps for grade three students following the IREAD-3 administration. 

The GCE Intervention Plan Jotform provides a single-entry and multi-entry option for GCE reporting. Schools must report all IREAD-3 Spring and Summer Retest 2023 GCEs by Friday, September 1. Once GCE reporting is processed, schools can view students' GCE status through EdData via the Link Portal (IREAD-3 and ILEARN Report) in the Exemption Status column. Currently, this column displays IEP or ELL identifiers, when a GCE is in place for a given student. Contact IDOE’s Office of Student Assessment with any questions.Item #2

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REMINDER: Legislatively-Required and Other Guidance Surrounding Newly-Enacted Legislation

Following the close of each legislative session, the Indiana Department of Education (IDOE) immediately begins working to implement newly-enacted legislation impacting K-12 education, which includes compiling guidance for educators. Guidance is a product of robust cross-agency collaboration and partnership with countless stakeholders. Any future updates will be added to this comprehensive guidance document and shared via the weekly newsletter.

School and Corporation Profile Amendment Window

The school and corporation profile amendment submission window for the 2023-2024 school year opens Friday, March 31. In order to ensure the Indiana Department of Education (IDOE) maintains accurate information, all schools and corporations must provide notice when changes are made that affect school openings, closures, and reconfigurations. Information on the submission process can be found here. Contact IDOE's Office of Accountability with any questions.

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