SUN BUCKS - Student Address Cleanup

Student Address clean-up is underway to support the distribution of Summer Electronic Benefits to eligible students (this is the SUN Bucks program).  The address most needed for this work is the student mailing address so that the benefit cards can be mailed to the families of eligible students.  We are aware that currently the Data Exchange is only displaying home addresses but we can confirm that many schools are also sending mailing addresses which are landing in the ODS.  We will work to display both mailing addresses and home addresses in the Data Exchange next school year but for now, please focus on cleaning up student mailing addresses in your SIS systems so they can flow through to our ODS as soon as possible.

New Course Outcome Business Rule In Development - Check Your Data Now

A new CC business rule will be developed for the July 2024 certification to identify student course transcript records that have not provided the “Method Credit Earned” descriptor. (Error message:Student not counted for course outcomes. Method credit earned must be provided on student course transcript record.) Please take the time now to review your data and provide the missing method credit earned data. To review, navigate in DEX to the Review page and select the Course Transcript resource. If the “MethodCreditEarnedDescriptor” field is blank, the error will trigger. Taking this proactive measure now to provide the method credit earned will prevent thousands of error messages from being triggered once this new validation is put in place.

UPDATE: Staff Injury Reporting Guidance Posted

Guidance documentation for reporting Staff Injury data has been posted to Knowledge Hub > School Support Hub > Reporting Guides > Staff Employment and Staff Injury.

UPDATE: The Staff Injury template, template guidance, and template tutorial have been posted at this time.

Data Exchange Office Hours

School Office Hours for Tuesday, April 30, 2024 begins at 10:30 am ET and ends 12:00 pm ET. This office hours session will be an open form.

The link to join the Office Hours session and the link to the jot form can be found in Data Exchange Knowledge Hub > Communications Hub > Upcoming Events. You will need to use the links listed under School Office Hours.

Find the Student Safety Reporting video and slide deck and the Data Exchange Discipline Reporting slide deck posted to Knowledge Hub > School Support Hub > Reporting Guides > Discipline > Tutorial.

NOTE:

• There will be no Office Hours session Tuesday, May 7, 2024

• The May 14, 2024 Office Hours session will be a second Discipline session

Reporting Good Cause Exemptions to IDOE

Beginning 4/5/2024, the Indiana Department of Education will be accepting submissions for Good Cause Exemptions (GCE’s) for IREAD exclusively through the Data Exchange.  The current process using the JotForm is closed as of 4/4/24.  Good Cause Exemptions will be reported exclusively through the Data Exchange (See How to Report student Good Cause Exemptions). A short excerpt from this guidance page is provided below. 

Note: GCEs can only be applied for an eligible student who has participated in at least one IREAD-3 administration and after a review of valid test results. An undetermined score that does not provide a scale score is not considered valid. Grade two students who do not receive a passing score must retest in grade three, and are not eligible to receive a GCE after their first administration.

As Good Cause Exemptions are reported to the IDOE, we will regularly update the IREAD-3 and ILEARN Report - Current Enrollment report on Ed-Data so schools can see the status of their current students with regard to their exemption status. Questions on reporting GCE’s through Data Exchange can be directed to http://help.doe.in.gov

Upcoming Changes for Summer School Reporting

Addition of three method credit types for all courses students are engaged with a Summer School method designation

1. Summer Participation 49% or less

2. Summer Participation 50% to 89%

3. Summer Participation 90% or more

Reasons for the addition of the Summer Participation methods:

• Alignment between reported students on the summer school finance side and reported outcomes on the course side.

• Determining number of students involved in any type of summer school.

• Determining students who participated in summer school non-credit bearing instruction with a literacy focus--what were their participation rates vs. assessment outcomes in the next assessment window.

Subscribe to Data Exchange Weekly Announcement

The ability to subscribe to this weekly announcement is now available. Navigate to Knowledge Hub > Communications Hub > Updates for Schools. Click on the yellow button to manage subscriptions.

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