Data Exchange Office Hours

School Office Hours for Tuesday, January 9, 2024 begins at 10:30 am ET and ends 12:00 pm ET. This office hours session will be an open forum. Please use the jot form to provide questions for this office hours session.

School Office Hours for Tuesday, January 16, 2024 begins at 10:30 am ET and ends 12:00 pm ET. This office hours session will be devoted to Course Outcomes. Michelle Clark and Rebekah Frazier will be joining the session to address any questions you have regarding student course work. Please use the jot form to provide questions for this office hours session.

The link to join the Office Hours session and the link to the jot form can be found in Data Exchange Knowledge Hub > Communications Hub > Upcoming Events. You will need to use the links listed under School Office Hours.

NOTE: the Course Outcomes video and slide deck have been posted to Knowledge Hub > School Support Hub > Reporting Guides > Course Outcomes > Tutorials

Knowledge Hub Change Log

Reminder to check the School Support Hub regularly to keep up with guidance that has been edited.

Open

ED-ID: SPN Gender/Race Change

How to manage correcting the race and/or gender field for an LVIS account holder in Ed-ID.

• Be advised that the employees' account in LVIS does not contain race/gender data; however, these data points are required in Data Exchange (DEX).

• An update request may not be submitted in Ed-ID to corrected gender/race fields.

• DO NOT submit a create request for the staff member. If accidentally approved, this will create a duplicate SPN in the Ed-ID database.

• DO submit a Data Reporting Help ticket ( https://help.doe.in.gov) requesting that the gender/race be update. Be sure to include the SPN in the ticket request.

Known Issue: Special Ed Certification Counting Students Serving Expulsion and Services Terminated

Special Education students serving an expulsion (reported on enrollment record with code 33) and revoking or ending their program services (reported with a termination code) are showing certified inaccurately on the SE roster and summary.

IDOE will review all data after the December certification closes to determine students certified incorrectly. Schools will be notified of any students with a termination to their SE program record prior to 12/1 and having an exit reason of 33. There is no further action required from the schools. No termination code will correct the students to show as excluded from the counts.

ODS Resource for CTE Programs

A new downloadable resource has been added to the ODS to allow verification that CTE courses have been submitted to INters. Find the Student CTE Program Associations resource on the Submission tab in the Operational Data Store Review tool.

General Resource Tutorial

A new resource has been added to Knowledge Hub > School Support Hub > General Resources > Tutorials. Find the document “Data Life Cycle to Reach Certification”. This resource is provided to assist Data Exchange users with understanding the data submission, validation, certification process. Additionally find the “Operational Data Store Review Tool” document in the References column.