Special Education Support Tickets by 12/1/23

If you are unable to determine how to resolve SE errors/conflicts and need Data Reporting Help, a ticket must be created by 11:59 pm ET today, 12/1/23.

DEX December Certification Timeline

• Tickets for requesting assistance with resolving Special Education data concerns must be submitted by the end of the day today, Friday, December 1, 2023.

• The final nightly validation run for December certification was done Wednesday, November 29, 2023.

• Beginning November 30, 2023 and through the end of the day Tuesday, December 5, 2023, manual validations may be run by selecting the Re-Run Rules Validation button on the DEX validation tab.

• Beginning Wednesday, December 6, 2023 through closing date 12/13/23, if a validation is required, select the Data Correction Request button on the DEX certification tab.  This will place the validation request in the queue for approval. 

• NOTE: when a task is allowable until the end of the day, be advised that indicates availability until 11:59 pm ET of the particular day.

Data Exchange Office Hours

School Office Hours for Tuesday, December 5, 2023 begins at 10:30 am ET and ends 12:00 pm ET. This office hours session will be an open forum. Please use the jot form to provide questions for this office hours session.

The link to join the Office Hours session and the link to the jot form can be found in Data Exchange Knowledge Hub > Communications Hub > Upcoming Events. You will need to use the links listed under School Office Hours.

Known Issue CC-10, CC-11, CC12 Resolved

This issue was resolved with the deployment that was completed Thursday, 11/30/23.

REMINDER: Membership Conflict Petition Process

Please read this memo regarding the membership conflict petition process. Friday, December 15, is the deadline for a school corporation or charter school to file a petition. Contact IDOE’s Office of School Finance with any questions.

Data Collection from Career and Technical Education (CTE) Centers  

For the 2023-2024 school year, CTE centers are expected to submit the same data to IDOE as was submitted in the 2022-2023 school year. CTE centers will do this via Data Exchange. This memo explains how the various types of CTE programs should be reporting data in concert with local high schools. As new expectations come online for course-based data including graduation plans, course enrollments, and course outcomes, it is even more critical that the entire student academic record comes directly to IDOE from the source data systems. IDOE and the Indiana Commission for Higher Education (CHE) will continue to work together to improve the integration and streamlining of data collection from schools and CTE centers. Finally, IDOE has produced extensive documentation to support the accurate submission of required data elements. This documentation is available on the Knowledge Hub. Contact the IT helpdesk with any questions.

Maintaining Access to LINK Portal Apps

There has been an increasingly large number of tickets submitted reporting that access to LINK portal apps such as Data Exchange and Student Support Plans has been lost. We have found this this is happening because LEAs are using a combination of sending Staff Contact records and Staff Assignment records from the SIS and manually entering the roles in the Security Portal. The expectation is that if your SIS will provide this information to Data Exchange that staff contact and assignment data should not be entered via the Security portal. When the data is entered manually and also via the SIS, the manual entries will be overridden and removed by a sync of staff data from the SIS. To correct this situation, do not enter the staff data manually into the security portal. The fix is to sync the data from the SIS to restore access.