Data Exchange Office Hours

School Office Hours for Tuesday, January 16, 2024 begins at 10:30 am ET and ends 12:00 pm ET. This office hours session will be devoted to Course Outcomes. Michelle Clark and Rebekah Frazier will be joining the session to address any questions you have regarding student course work. Please use the jot form to provide questions for this office hours session.

The link to join the Office Hours session and the link to the jot form can be found in Data Exchange Knowledge Hub > Communications Hub > Upcoming Events. You will need to use the links listed under School Office Hours.

NOTE: the Course Outcomes video and slide deck have been posted to Knowledge Hub > School Support Hub > Reporting Guides > Course Outcomes > Tutorials

Knowledge Hub Change Log

Reminder to check the School Support Hub Change Log regularly to keep up with guidance that has been edited.

Open

ED-ID: SPN Gender/Race Change

How to manage correcting the race and/or gender field for an LVIS account holder in Ed-ID.

• Be advised that the employees' account in LVIS does not contain race/gender data; however, these data points are required in Data Exchange (DEX).

• An update request may not be submitted in Ed-ID to corrected gender/race fields.

• DO NOT submit a create request for the staff member. If accidentally approved, this will create a duplicate SPN in the Ed-ID database.

• DO submit a Data Reporting Help ticket ( https://help.doe.in.gov) requesting that the gender/race be update. Be sure to include the SPN in the ticket request.

Known Issue: Special Ed Certification Counting Students Serving Expulsion and Services Terminated

Special Education students serving an expulsion (reported on enrollment record with code 33) and revoking or ending their program services (reported with a termination code) are showing certified inaccurately on the SE roster and summary.

IDOE will review all data after the December certification closes to determine students certified incorrectly. Schools will be notified of any students with a termination to their SE program record prior to 12/1 and having an exit reason of 33. There is no further action required from the schools. No termination code will correct the students to show as excluded from the counts.

Knowledge Hub School Support Hub

The “Operational Store Review Tool; document has been updated to include a link to to provide a list of the fields found in each ODS resource.

**  Click here to see the data fields associated with each ODS resource.  **

Additional Enhancements Coming Soon to Indiana GPS 

IDOE is preparing to launch a new round of enhancements to Indiana GPS and also refresh the data to include 2023. These updates will include a map feature, allowing users to search for schools by zip code, address, or city, and to filter by performance indicator, as well as a “favorite” feature, allowing users to compare selected schools based on the performance indicators that matter most to them. As we have done previously, schools will have access to an embargoed pre-release in advance of the public launch. Superintendents and principals will receive a direct email next Friday, January 19, with additional instructions to access the embargoed pre-release. Contact indianagps@doe.in.gov with any questions.

REMINDER: 2024 Eclipse Guidance

As was shared in a memo on October 13, 2023, schools across Indiana will experience the eclipse differently, depending on their geographic location, with portions of central and southern Indiana in the path of totality. Any determinations regarding instruction on the day of the eclipse will be a local decision, and local planning should be occurring now. Some schools will be in-person and holding special events this day, others will have virtual learning, and others have already extended spring break so they are not in session on this day. As a reminder, per Indiana Code (IC) 20 -24.2-4-2, schools are required to meet a minimum instructional time threshold, and waivers will not be granted due to the eclipse.