Change Log: School Support Hub
- IDOE
- Michelle Tubbs
- Linda A Turner
- Emma Kershner
2024-2025 Change Log
Date ((Most Recently Created) | Area | Document Name | Description of Change |
|---|---|---|---|
Nov 22, 2024 | Staff Assignment | Assessment Test Coordinator is no longer a valid staff classification descriptor. | |
Nov 8, 2024 | Title General Reporting | Removed reference to 15 day enrollment requirement in a program. | |
Nov 8, 2024 | Membership ADM descriptors | Added KG statement to ADM codes 2, 3, 4, 5 regarding KG-morning and KG-afternoon. | |
Sep 17, 2024 | Language Descriptors (Student & Multilingual Learners) | Removal of duplicate languages discovered after additional languages were done at the start of the school year. | |
Sep 17, 2024 | Student Accommodations | Accommodations are updated and final for 2024-2025 school year. | |
Sep 17, 2024 | Template 018 (Student Section) | Updated template and instructions on completing the template. | |
Sep 17, 2024 | Student Academic Record (Course Outcomes) | Added Student Section reporting information with new additional field of Attempt Status. | |
Sep 11, 2024 | Alternative Education references and Additional Information references | 2024-2025 Active Military Children in Education form - English | Active Military Children form updated for current school year and link to Military Children and Families site |
Sep 9, 2024 | Membership | Updated ADM 3 with new HB 1380 information | |
Sep 9, 2024 | Template References | Buttons added to both Template by Task and Number, General Resources How To, and Template Support and Troubleshooting pages | |
Sep 5, 2024 | Student Demographics reporting guidance | Changed country code chart link to link to the Country Code descriptors document | |
Sep 5, 2024 | Multilingual Learners reporting guidance | Multilingual Learners: Student Descriptors related to Multilingual Learners | Changed country code chart to a link to the Country Code descriptors document |
Aug 30, 2024 | Ed-ID Support Hub | Added new staff classification Ed-ID Requestor to response to question “What roles will have access to the Ed-ID portal?” | |
Aug 30, 2024 | Ed-ID Support Hub | Added chart detailing Ed-ID Staff Classification roles | |
Aug 29, 2024 | Staff Assignment | Added Ed-ID Requestor classification and updated Data Viewer, LEA and School Administrator, and Data Administrator classification additional notes in relation to access in Ed-ID. | |
Aug 27, 2024 | Multilingual Learners, Student Demographics, ED-ID Support Hub | https://docs.google.com/document/d/1s1WBMBJx6anmHbUXyYmNmLjNCSE3Iy5U/edit | Removed old dates from the document/ |
Aug 26, 2024 | Curricular Materials Assistance References | No longer a form for Non-public and Public. A single form is to be utilized for both non-pub and public. | |
Aug 27, 2024 | Enrollment Exit Withdraw Descriptors | Updated Exit Code 31 with the retirement of INview | |
Aug 27, 2024 | Title: How to Determine Students Not Reported | Change in reporting guidance; removing the guidance regarding 15 days. | |
Aug 23, 2024 | Discipline: How to Report Discipline Incidents and Actions | Updated guidance on reporting incidents under incident date. | |
Aug 22, 2024 | School Support - Reporting Guidance Reference | Updated the Kindergarten Enrollment FAQ on the Membership Reporting References and added the Kindergarten Enrollment FAQ to Enrollment Guidance References. | |
Aug 21, 2024 | School Support – Reporting Guidance Pages | 2024-2025 Knowledge Hub Page Updates Document will provide links to pages with updates for the start of the school year. Additional updates from 8/22/24 will be provided in detailed format and not added to this document. | Most all pages have some updates to address 2025 development changes. Pages to note with more updates: Multilingual Learners, Graduate, Student Academic Record, Special Education, Special Education Evaluation, Special Education Termination. |
Aug 5, 2024 | Template 020 | Template 020 StudentProgram_StudentProgramAssociations | How to Complete and Tutorial updated to include Curricular Materials program. |
Aug 5, 2024 | Template Hub (by Task and by Number) | Template 025 Removed | Removal of template 025 as the program is now reported on template 020. |
Aug 5, 2024 | Template Hub (by Task and by Number) | Template 005 MasterSchedule_Sections; Template 013 Student_Studentparentassociations; Template 027 StudentTranscript_StudentAcademicRecordDiploma | Updates to each template (005, 013, 027) as well as the How to Complete and Tutorials. |
2023-2024 Change Log
Date (Most Recently Created) | Area | Document Name | Description of Change |
|---|---|---|---|
Jun 21, 2024 | School support Hub > Staff Employment & Staff Injury Template Instructions | All Staff Employment & Staff Injury Templates & Documentation: How to Complete Template 031 | Included this guidance in the Important Reporting Notes section of template instructions. ‘Any School Staff physical injury incident directly caused by a student’s action while on the job where one or more of the below criteria are met must be reported. Each reportable staff incident is to be provided for each category that applies.’ |
Jun 19, 2024 | School Support Hub > Student Accommodations | All Student Accommodations Templates: How to Complete Template 014 | Corrected item #3 guidance and Accommodations Descriptor spreadsheet column headers to match template 014 headers. |
Jun 19, 2024 | School Support Hub > Title I | Corrected guidance for item #9. Provide the word TRUE or FALSE for services provided rather than “T” or “F”. | |
Jun 17, 2024 | School Support Hub > Multilingual Learners | Added guidance to General Reporting Info: under 5th bullet - Children born to U.S. citizens abroad | |
Jun 7, 2024 | School Support Hub | Posted instructions under How To. | |
Jun 7, 2024 | How to Report Graduate Pathways | Updated local pathway codes. | |
Jun 5, 2024 | School Support Hub | Posted new document under General Resources. | |
Jun 4, 2024 | Template 007 Instructions | Corrected step #8 allowing salary to be reported with decimal value. | |
May 21, 2024 | Alternative Education guidance | Completely updated reporting guidance page. | |
May 15, 2024 and May 2, 2024 | Discipline reporting guidance | Updated reporting guidance on reporting Actions. | |
Apr 18, 2024 | Membership/Additional Student Programs | Provided more guidance on reporting Virtual Education Program Association Records | |
Apr 17, 2024 | Membership | Membership: General Reporting Information | Corrected all Membership pages stating students must be 5 years of age by August 1st to October 1st for Choice Scholarship eligibility. |
Apr 12, 2024 | Student Accommodations | Corrected subject codes 1-4, adding missing leading zero on both table and spreadsheet | |
Apr 12, 2024 | Student Academic Record Descriptors | Updated Page 1 - bottom question (highlighted area shows change) | |
Apr 12, 2024 | Student Academic Record Descriptors | Updated Credit Method Earned Transfer credit definition/use. | |
Apr 11, 2024 | Staff Injury | Updated reporting timeline | |
Apr 5, 2024 | Staff Assignment and Contact | Updated guidance on reporting staff contact records. | |
Apr 1, 2024 | Enrollment | Updated guidance to student exit (Item #3, last bullet) | |
Dec 1, 2023 | Special Education Termination | Update Termination code 16 to include students that attended non-public school or homeschool. | |
Mar 22, 2024 | Template Hub | How to Complete Template 026 (Summer School) - can be found by task or by number | Provided instruction on completing template 026 when submitting only summer school outcomes. |
Mar 22, 2024 | Student Academic Record | Updated guidance on reporting summer school. | |
Mar 22, 2024 | Graduate | Graduate Descriptors (Diploma Levels & PostSecondary Competency) Same chart is updated with Graduate Template instructions. | Provided additional reporting notes on diploma levels and postsecondary competency. |
Mar 20, 2024 | Additional Student Program Reporting | How to Report Students who are Homeless and Unaccompanied Youth | Provided guidance scenarios for reporting Homeless program records. |
Mar 13, 2024 | Discipline (Template) | Updated guidance on completing template 029 when reporting Arrested as a discipline descriptor. | |
Mar 13, 2024 | Attendance | Updated guidance on resolving both enrollment and accountable school conflict messages. | |
Mar 7, 2024 | SE Non-Placement Codes | Added setting codes and guidance on what is allowed for reporting Undefined and Choice Voucher SE programs. | |
Mar 4, 2024 | SE Evaluation Descriptor-Timeline Compliance Descriptors | Added codes 09 and 10 to Timeline Compliance descriptors. | |
Feb 26, 2024 | FAQ: Staff Section | Question: Are districts supposed to publish a section even if a student(s) is not enrolled in it? Is this applicable to the Staff Section records as well? FAQ: Staff | Updated answer to provide reporting scenarios. |
Feb 26, 2024 | FAQ: Graduate | Question: What to I do with a student who graduates early?FAQ: Graduate | Updated answer to include Diploma Award Date guidance. |
Feb 16, 2024 | Student Academic Record (Course Outcomes) | Additional methods added for Summer School reporting; affects all pages including completing template 026 with the Method Credit Type Earned Chart | |
Feb 12, 2024 | Template Hub | Template 028 & Template 029 (Template by Task / Template by Number) | Added Templates 028 and 029, as well as supporting documentation. |
Feb 6, 2024 | Special Education Termination Reporting Guide | Updated Reason code 16 descriptor allowing for student serving expulsion | |
Jan 29, 2024 | Alternative Education Reporting Guide | Removed the legacy outcomes descriptor chart (not in use starting in 2023-2024). | |
Jan 26, 2024 | Student Enrollment Descriptors | Added additional definition to exit code 16 and 33. | |
Jan 24, 2024 | Student Academic Record (Course Outcomes) Descriptors, How to Report… and Template Hub (template 026) | Added External Ed Org Id 1099990000 (Out of State) for reporting those colleges or universities located out of state for dual credit earned. | |
Jan 22, 2024 | Membership | Added to Primary Responsibility “Attendance” last two bullets under 'This includes students” | |
Jan 18, 2024 | Student Academic Record (Course Outcomes) Terminology | Added Definition/Use of Medium of Instruction | |
Jan 18, 2024 | Enrollment: How to Report | Added additional guidance for updating enrollment record for Expelled students (#2 noted exception) | |
Jan 17, 2024 | Student Accommodations | Updated allowable accommodations to assessments/academic subject | |
Jan 17, 2024 | Template Hub (template 026) | Updated How to Complete template 026 Post Secondary to External Educational Organization Id; Updated for both Template by Task and Template by Number | |
Jan 17, 2024 | Student Academic Record (Course Outcomes) How to Report… | Update How To reporting Post Secondary area updated to How To reporting External Educational Organization Id | |
Jan 17, 2024 | Student Academic Record (Course Outcomes) Descriptors | Update name of Post Secondary Institution Id to External Educational Organization Id | |
Jan 8, 2024 | Student Academic Record (Course Outcomes) Reporting Guide/References | Update to title of Student Academic FAQ document | |
Jan 8, 2024 | School Support Reporting Guides | Update to title on Guide Button | |
Jan 3, 2024 | Course Outcomes | Updated definition to Method - Classroom Credit | |
Dec 27, 2023 | Special Ed Termination Chart found in Descriptors and How To Submit | Additional guidance added to code 99 | |
Dec 22, 2023 | Enrollment Exit Descriptors | Addition of Exit Code 51 to descriptor list | |
Dec 8, 2023 | Reporting Guide: Staff Employment | Updated to new name: Reporting Guide Staff Employment and Staff Injury. | |
Dec 6, 2023 | Reporting Guide: Special Education | See second bullet. | |
Dec 1, 2023 | Template 005: Master Schedule | Clarification added to Step #6: the Sequence of Course is only reported on this template. | |
Nov 30, 2023 | Template 021: Alternative Education | Step #3 and #5 updated. | |
Nov 14, 2023 | Reporting Guide: Membership | How to Determine Students Counted or Excluded for Membership | Students in grade level KG may not be reported as dual enrolled. |
Nov 9, 2023 | Reporting Guide: Special Education | Special Education: Program Names and Setting Codes for Ages 5/KG and Ages 6-22 | Removed Code “03” from Code Value & Setting Descriptor. |
Nov 9, 2023 | Reporting Guide: Course Outcomes | Added guidance under General Reporting Info | |
Oct 30, 2023 | General Resources | Added reporting requirement docs for CTEs | |
Oct 30, 2023 | FAQ Library | Added Career Centers (CTEs) button | |
Oct 30, 2023 | Assessment Accommodations | Updated both School and Vendor areas Student Assessment Accommodations removing codes no longer allowable | |
Oct 6, 2023 | Reporting Guide: Special Education Evaluation | Updated multiple documents | |
Oct 6, 2023 | Reporting Guide: Special Education | Updated multiple documents | |
Oct 2, 2023 | Template Hub | Various edits to delineate reporting of School ID or Corp ID | |
Sep 27, 2023 | Reporting Guide: Curricular Materials Assistance | Video Added | |
Sep 15, 2023 | Reporting Guide: Course Outcomes & Template Hub | Updated Credit Type Descriptors on the Descriptor table which also update the template reporting guidance. | |
Sep 15, 2023 | Template Hub | Updated Guidance on reporting Diploma Levels | |
Sep 15, 2023 | Reporting Guide: Membership | Added resources | |
Sep 8, 2023 | Reporting Guide: Staff Assignment | Updated Guidance on which staff requires Staff Employment records for July certification. | |
Sep 8, 2023 | Template Hub | Updated Guidance for #4 and #5 (Column D and E) | |
Sep 8, 2023 | Reporting Guide: Curricular Materials Assistance | 2023-2024 Curricular Material Expenditure Form Instructions for Non-Public Schools | Added new document |
Sep 8, 2023 | Reporting Guide: Curricular Materials Assistance | 2023-2024 Curricular Material Expenditure Form Instructions for Public Schools | Added new document |
Sep 8, 2023 | Reporting Guide: Membership | updated for 2023 | |
Sep 7, 2023 | General Resources | Added new document | |
Sep 7, 2023 | General Resources | Added new document | |
Sep 7, 2023 | FAQ Library | Added questions to multiple sections | |
Aug 28, 2023 | Curricular Materials Assistance | Changes made to reporting guidance in compliance with legislative changes. Only nonpublic schools report this data. | |
Aug 24, 2023 | Multilingual Learner | All pages have updates from IDOE Business Owner review | |
Aug 24, 2023 | Template Hub | Updated Guidance for Field #10 (Locally Created Pathway) | |
Aug 23, 2023 | Template Hub | Updated Guidance for Field #1 (Ed Org Id) | |
Aug 21, 2023 | School Support Hub | Added General Resources Button/Area | |
Aug 21, 2023 | Template Hub | Updated Flowchart (added missing Template 006) | |
Aug 1, 2023 | Template Hub | Updated Instructions | |
Jul 31, 2023 | Reporting Guides: Course Outcomes | Clarified guidance under General Reporting Info | |
Jul 24, 2023 | Template Hub | Updated Flowchart |